• Minutes of the 18 March 2020 meeting

    April 17th, 2020 by Stan Pilling in General News ·Meeting Minutes

    Minutes of Monthly Board Meeting
    Held 7pm Wednesday 18th March 2020 at Ballafesson Methodist Hall

    Present: Mr S Pilling (Chairman), Mr G Clucas and Mr D Radcliffe.
    Apologies: Mr P Gunn and Mr P Vernon.
    In attendance: The Clerk

    1. MINUTES: The Minutes of the Meeting held Wednesday 19th February 2020 were agreed having been proposed by Mr Clucas and seconded by Mr Radcliffe.

    a) Dog Byelaws – the maps had been circulated and the bylaws are now pretty much ready for approval by the combined Arbory and Rushen Board.
    b) Risk Assessment, Health and Safety – the Clerk reported that the matter was ongoing.
    c) Ballakilley boundary extensions – the Board considered the letter from Port Erin Commissioners and agreed in principle with Port Erin’s proposal that Arbory and Rushen Parish Commissioners investigate a merger with Port Erin Commissioners provided Port Erin Commissioners withdraw their boundary extension application. The Board further agreed that until Arbory and Rushen Parish Commissioners combine it would not be possible to give a detailed and combined response, but the Board wished to reiterate that it has always been open to discuss any matter that would be in the long term interests of the ratepayers of the Parish specifically and the South more generally. It was agreed that the Clerk would write on the Board’s behalf to Port Erin Commissioners to this effect.
    d) Play area on the green space within the Ballakilley estate – the Clerk reported that Corlett Bolton had now been instructed to act on behalf of the Commissioners for the transfer from Dandara of the three parcels of land at Ballakilley.
    e) Multiuse recreational space – Mr Clucas proposed a six-week public consultation with regard to the plans prior to submitting a planning application. It was agreed that the consultation would be conducted through the website with detailed plans available to view at the parish notice board at Ballafesson. The Clerk will check with Nomads and Samsons that the plans are accurate, as it would appear that the southern edge of the plans don’t reflect the what’s actually in place at the moment.
    f) Joint working with Arbory – the Clerk reported on the latest progress. Due to election cancellation the government is looking to amend the merger order to allow for each parish to have four members until the local authority general election takes place.
    g) Equality Act training – the Clerk and Deputy Clerk would endeavour to complete the training as soon as time allowed.
    h) Local Authority Elections in 2020 – the Board noted that the elections are postponed due to the Corona virus national emergency.
    i) Request for white lines in the Howe Car Park – the Clerk reported on progress.
    j) New street signs for Bradda View Grove – the Board noted that the sign is now erected.
    k) Ballafesson Corner – the Board discussed the latest email from DoI Highways. It was agreed that the Clerk should write back to the Department giving details of the accidents which appear not to have been reported and disagreeing with the Department about visibility on the corner.
    l) Overhanging Leylandii on Surby Road – the Clerk had heard nothing further from the land-owner and work was not yet complete.

    3. SOUTHERN CIVIC AMENITY SITE – Chairman reported that this month’s meeting had been cancelled due to uncertainty surrounding the Corona virus. Discussions had begun on the possibility of buying a container for use as a reuse area.
    4. MUNICIPAL ASSOCIATION – there was no report.
    5. SOUTHERN SWIMMING POOL AUTHORITY – the next meeting was due to take place the following evening.
    6. MARASHEN CRESCENT – Mr Radcliffe reported that the final meeting had now taken place prior to the merger. There was significant anxiety about the Corona virus among residents and a letter had been sent to reassure them as well as wardens doing what they can to support residents.
    7. SOUTHERN HEALTHCARE COMMITTEE – the Chairman reported that a meeting was due to take place the following Monday.
    a) This season’s grass cutting had now commenced.
    b) The Clerk and grass cutting contractor had met with a representative of the Manx Wildlife Trust to agree the cutting necessary at the Ballachurry nature reserve. It was expected this would require minimal work of perhaps a few hours a month, but this would be a huge help for the reserve volunteers.
    A] REVENUE (inc. VAT where appropriate):
    The Clerk reported the income received since the last meeting.
    B] ACCOUNTS FOR PAYMENT (inc. Vat where appropriate)
    The accounts for payment were agreed.

    a) Following on from a meeting the Clerk and his Deputy held last week with the Isle of Man Bank, a letter was signed requesting that the name on all Rushen Parish Commissioners accounts be changed to Arbory and Rushen Parish Commissioners in order for the Bank to update their records to reflect the merger.

    10. FINANCIAL SITUATION – this was noted
    Balance on last statements March 2019
    General account 102,003.28 Liquidity Manager 5.12

    a) Email from MCHC Clerk – the Order for the proposed Southern Sheltered Housing Joint Board was approved by Tynwald on Tuesday 17th March. It was agreed that Mr Radcliffe would be appointed to the new Board as Rushen’s representative.
    b) In-Principle Shared Waste Services Investigation – the Board considered a previously circulated email and letter from the SCAS Board Clerk. While the Board was happy to investigate waste collection costs and methodology, they wondered whether the SCAS Board was the appropriate vehicle to undertake such work and suggested that if Port Erin Commissioners wished to engage in such a review that it would be more appropriate if this request came from them. The Clerk was asked to confirm whether the SCAS Board’s remit extended to waste collection and to write to the SCAS Clerk agreeing in principle to such an investigation.
    c) Cutting of Roadside Hedges, Sod Banks and Verges – the Board noted the guidance from DEFA previously circulated and agreed that Mr Radcliffe should write to DEFA requesting that the guidance include a requirement to remove roadside litter wherever possible.
    d) An invitation from the IOM Climate Change Coalition to meet on Friday March 20th at 7pm at the Isle of Man Arts Society HQ, Thie Ellyn, York Road, Douglas had subsequently been rescinded.
    e) A message for the technical contact at Rushen Parish Commissioners concerning rushen.gov.im email was noted as well as the completed action.
    f) Tynwald Select Committee on the Fireworks Act 2004 – the Committee would be grateful to hear from local authorities on their opinions of the proposals made in the public petition of Judith Corrin concerning limitations to the sale of fireworks and the introduction of silent fireworks in rural areas. In addition, the Committee would appreciate further information concerning the permissions that both Arbory and Rushen hold to put on fireworks displays, as well as details of which displays they organise. The Commissioners were generally content with existing legislation and saw no need to change.
    g) Local Authority Questionnaire – to consider request from Manx Radio for answers to the following questions:
    1. What would your board consider to be the three most important achievements of the authority since the last election in 2016? The merger with Arbory, the Ballakilley recreational facility and the major tree planting scheme undertaken this year were considered to be the most important achievements.
    2. What concerns are most often expressed by parishioners? (please choose three) The closure or reuse area and the Southern Recycling Centre, dog fowling, and issues relating to bin collections were the three areas most discussed.
    3. What do you consider to be the most controversial decision taken by the board in the last four years? Not accepting Port Erin’s boundary extension application but instead fighting for the interests of Rushen rate payers.
    4. What would you consider to the most important public event held in the parish? The Rushen Parish fair as well as numerous public events held at Cregneash.
    5. Has the board sought to work in collaboration with other authorities, and if so how, and to what benefit? The Board has worked very closely with Arbory Parish Commissioners and of course will work closer following the merger. The Board also works closely with the southern authorities on the various boards and committees and has good working relations with all the southern authorities.
    h) Removal of 5 Cypress trees at Ballakeyll Close, Ballagawne Road – the Board considered the previously circulated email and agreed to plant the two replacement trees required.
    i) Agreement with Corlett Bolton regarding conveyance of Ballakilley land – the Board noted that the necessary documentation had been signed by Clerk.
    j) Request from the Parish Pantry for permission to visit the Parish – the Commissioners considered the previously circulated email and agreed to grant permission provided that a suitable donation was made to the Thousla Cross Trust.
    k) Request from Manx Whippy for permission to visit the Parish – the Commissioners considered the previously circulated email and agreed to grant permission provided that a suitable donation was made to the Thousla Cross Trust.
    l) Notification of adopted highway at Bradda Grove – this was noted however it wasn’t clear from the map which part of the highway was adopted. The Clerk will endeavour to have the matter clarified.

    A] Planning Applications – the following applications were considered and supported.
    a) 20/00199/B Tramman Farm, Ballakillowey Road. Mr Qualtrough. Plan for new garage and lean to shed.
    b) 20/00195/B Seahaven, Mount Gawne Road. Mr Bushe. Extension and various modifications to the property.
    c) 20/00152/B 4 Ballakillowey Farm. Mr & Mrs Ennett. Erection barn and creation of all-weather ménage.
    d) 20/00270/B 4 Sharrow House, Ballagale Avenue. Mrs Land. Alteration, erection barn of extension, raised terrace and widening vehicular access.

    B] Planning Approvals – these were noted.
    a) 19/01460/B Maynrys Glen Chass Road. Mr Omar Richard Hajjar. Decision – Principle Planner. Approved. Issued 26th February 2020.
    b) 19/01388/B 4 Grenea Cottages Shore Road. Decision – Head of Development Management. Approved. Issued 10th March 2020.

    C] Planning Refusals – None D] Completion Certificates – None
    E] Planning appeals – None
    F] Other Planning Matters – this was noted.
    a) 20/00008/LAW Goose Field Depot Castletown Road. Daryl Blake Construction Ltd. With regard to this application for lawful use, the Department has determined that there is insufficient evidence in relation to

    a) COVID 19 response – it was agreed that the Commissioners should coordinate a response across the Parish. Mr Clucas would write an initial draft of a letter to ratepayers that the board would consider and revise by email.

    14. DATE OF NEXT MEETING Wednesday 15th April 2020