• Minutes of the 19 February 2020 Meeting

    April 9th, 2020 by Stan Pilling in General News ·Meeting Minutes

    Minutes of Monthly Board Meeting
    Held 7pm Wednesday 19th February 2020 at Ballafesson Methodist Hall

    Present: Mr S Pilling (Chairman), Mr G Clucas, Mr P Gunn, Mr D Radcliffe and Mr P Vernon
    In attendance: The Clerk

    Mr Peake MHK and Mr Parnell representing the Southern Community Sports Facility attended the start of the meeting. The pool would be self-funded with no government support needed. There would be four lanes, the pool would be slightly wider than the existing southern pool and twice the length. The plan would be to out-source the operation of the pool under strict covenants to an existing gym or sports business. The visitors were thanked for their presentation and left the meeting.

    1. MINUTES: The Minutes of the Meeting held Wednesday 15th January 2020 were agreed having been proposed by Mr Radcliffe and seconded by Mr Clucas.

    a) Dog Byelaws – the Clerk reported on progress being made by the Deputy Clerk.
    b) Risk Assessment, Health and Safety – the Clerk reported that the matter was ongoing. It was also noted that following the merger one of the insurance companies’ services would no longer be required. The Clerk and Deputy would review the insurance situation prior to the merger.
    c) Ballakilley boundary extensions – the Commissioners noted that the Clerk had written to the Department of Infrastructure asking what new criteria would be used in relation to the Commissioners’ boundary extension application. It was agreed that until the new criteria were set, the Commissioners would not be in a position to make their case.
    d) Play area on the green space within the Ballakilley estate – the Clerk reported that he had entered into discussions with Dandara and he would be meeting Corlett Bolton shortly to instruct them in relation to the conveyance.
    e) Multiuse recreational space – the Commissioners agreed to modify the initial plans to address concerns raised by near neighbours to the scheme. It was agreed that following a revision of the plans to reflect the agreed changes, a full public consultation would take place which would close at the end of March. The plans would then be submitted for planning permission following the Commissioners’ April meeting. It was hoped that by June full costs for the scheme would be estimated so that funding could be sought to cover any shortfalls in the Commissioners’ budget. A decision would also be taken in June as to the contribution the Commissioners would make to Nomads for the shared parking and services.
    f) Surby resident’s concerns on high hedges and property owner’s request – the Clerk reported that the matter was now resolved.
    g) Joint working with Arbory – the Board noted the passage of the Order through Tynwald.
    h) Equality Act training – the Clerk and Deputy Clerk would endeavour to complete the training as soon as time allowed.
    i) Local Authority Elections in 2020 – Mr Vernon confirmed that he would sadly be standing down at the next election. The Board thanked Mr Vernon for his service to the community.
    j) White lines to be repainted in the Howe Car Park – the Clerk had sought a price for the work.
    k) New street signs for Bradda View Grove – the matter is still ongoing.
    l) Ballafesson Corner – the Clerk has written again to the DoI asking for the Commissioners’ questions to be answered. Mr Clucas will investigate the possibility of the land-owner handing over some land to the Commissioners so that the visibility on the corner can be improved.
    m) Overhanging Leylandii on Surby Road – the owner had spoken with Mr Vernon and agreed to get the trees trimmed.
    n) SCAS Board 2020-21 Parish Contributions – the Clerk had met with SCAS Clerk who had provided explanations regarding the Commissioners’ concerns about increased costs.
    o) Information session on changes to Planning Legislation – the Clerk reported on the session.
    p) Invitation to Malew Civic Service – 1st March 2020 at 3pm – this was noted.
    q) Invitation to Arbory Civic Service – 15th March 2020 at 10.30am – this was noted.
    r) Commemorative plaque – Mr Radcliffe had spoken to the family and agreed a way forward.
    s) Isle of Man Government Climate Action Plan – the Commissioners noted the message of support sent to Tynwald members and responses received.
    t) 75th anniversary of B17 crash, Glen Chass – nothing further had been heard from Mr Tinkler
    3. SOUTHERN CIVIC AMENITY SITE – the meeting will take place the following week.
    4. MUNICIPAL ASSOCIATION – Mr Gunn was unable to attend last meeting and will be unable to make the next. Mr Clucas agreed to consider attending in Mr Gunn’s place.
    5. SOUTHERN SWIMMING POOL AUTHORITY – meeting the following evening.
    6. MARASHEN CRESCENT – the merger Order was ready to go to March Tynwald.
    7. SOUTHERN HEALTHCARE COMMITTEE – the AGM had been held – focus for the coming year would be mental health awareness with training available for southern businesses.
    The Clerk reported on sweeping and gully emptying. Mr Clucas reported that a hawthorn tree was blown down and partially blocking on Surby hill.
    A] REVENUE (inc. VAT where appropriate):
    The Clerk reported the income received since the last meeting.
    B] ACCOUNTS FOR PAYMENT (inc. Vat where appropriate)
    The accounts for payment were agreed.

    a) The 1st Supplemental List was noted.
    b) The MUA had sent an invoice for the relocation of streetlight RN087 by the Shore Hotel. The invoice was £550 more than the estimate so the Clerk was questioning the invoice

    Balance on last statements January 2019
    General account 109,364.93 Liquidity Manager 5.12

    a) Rushen public lighting maintenance contract fees 2020/2021 – the previously circulated email and letter were noted.
    b) Consultation on reform of the planning system increasing permitted development to include air source heat pumps, electric vehicle charging points, replacement conservatory roofs, solar panels and cycle shelters – it was agreed that Commissioners would respond individually.
    c) Request from Manx Wildlife Trust for grass trimming to be undertaken at the Ballachurry nature reserve – the Commissioners agreed to take on this responsibility, the motion to do so having been proposed by Mr Clucas and seconded by Mr Radcliffe.
    d) Elections 2020 – Returning Officer – the Commissioners agreed that the Clerk would be the returning officer for the forthcoming election.
    e) A letter of thanks from Vicar and Wardens of the Parish of Rushen was noted.
    f) A letter from Manx Auto Sport in relation to the Manx Rally was noted.
    h) Targeted engagement on Isle of Man Climate Change Bill 2020 – the Board considered a previously circulated email and agreed to respond individually to the consultation. Mr Radcliffe would endeavour to attend the drop in session.
    i) The Isle of Man Civil Legal Aid consultation was noted.

    A] Planning Applications
    a) 20/00078/B 14, Carnane View. Mr & Mrs Alston. Plan to change use of part of property from residential to business. The Commissioners noted several concerns raised by neighbours about this application and felt that these concerns were worthy of consideration by the planners
    b) 20/00053/B Highfield, Howe Road. Mr & Mrs Gooberman. External modification to dormer bungalow and construction of summerhouse. The Commissioners support this.
    c) 20/00019/B 4 Field 411543, Mount Gawne Road. Mrs Collister. Erection of hay and storage barn. The Commissioners support this.
    a) 20/00008/B Pound Lane Depot, Castletown Road. Daryl Blake Construction Ltd. Change of use to builder’s yard. The Commissioners were concerned that appropriate measures should be in place for accessing the site and to ensure the stream adjacent to the site is not polluted. The Commissioners also wondered whether the proposed use was appropriate for this semi-rural site.

    B] Planning Approvals – the following approvals were noted.
    a) 19/01385/B Carrick Beg The Level. Mr And Mrs Steven Brown. Decision – Head of Development Management. Approved. Issued 10th February 2020.
    b) 19/01380/B Hilltop Howe Road. Mr Jarrod Bibby.Mr And Mrs Steven Brown. Decision – Head of Development Management. Approved. Issued 20th January 2020.
    c) 19/00583/B Agricultural Buildings Adjacent To Field 414319 & 414311 Ballakillowey Road. Mr Jonathan & Mrs Lynda Martin. Decision – Head of Development Management. Approved. Issued 17th January 2020.

    C] Planning Refusals – None D] Completion Certificates – None
    E] Planning appeals – None F] Other Planning Matters – None

    a) Flower festival – a request for a donation or flower display was noted and it was agreed to ask Arbory for their views before responding.
    b) Mr Clucas requested a new road sign for Surby Mooar Road – this was agreed.
    c) The Captain of the Parish had offered his orchard as a venue to celebrate the amalgamation of the parishes and again it was agreed to ask Arbory for their views before responding.

    14. DATE OF NEXT MEETING Wednesday 18th March 2020 – apologies from Mr Gunn