• Minutes of the 15 January 2020 Meeting

    February 20th, 2020 by Stan Pilling in General News ·Meeting Minutes

    Minutes of Monthly Board Meeting
    Held 6.30pm Wednesday 15th January 2020 at Ballafesson Methodist Hall

    Present: Mr S Pilling (Chairman), Mr G Clucas, Mr D Radcliffe and Mr P Vernon
    Apologies: Mr P Gunn
    In attendance: The Clerk

    In attendance for the first part of the meeting: Mrs Guy, Mr Tinkler, Mr Callister and Mr Roberts, the Clerk.
    Members of Port Erin Commissioners attended to discuss the way forward with regard to the Ballakilley Boundary dispute. They rejected Rushen’s offer to be bound by the will of the Ballakilley residents on both sides of the estate, despite Port Erin having the built-in majority of residents on their side. Port Erin Commissioners view was that their residents would probably prefer to benefit from Rushen’s lower rate. Port Erin Commissioners explained that they would be writing to the Minister seeking urgent resolution of the matter.

    Following the departure of Port Erin Commissioners, the Board agreed that the Clerk should write to the Minister requesting a meeting to discuss the way forward. The Clerk would make clear that the Commissioners would prefer the Minister to find in favour of the status quo, but if that were not possible, then reluctantly the Commissioners would feel it necessary to pursue their boundary extension application. It was further agreed that the Clerk should write to all residents in both sides of the estate explaining what the Commissioners intended to do and explaining that Port Erin Commissioners had rejected the Board’s offer for the matter to be resolved by Ballakilley residents.

    1. MINUTES: The Minutes of the Meeting held Wednesday 18th December 2019 were agreed having been proposed by Mr Vernon and seconded by Mr Clucas.

    a) Dog Byelaws – the Deputy Clerk will ensure the necessary paperwork is ready for the matter to be progressed following the April election.
    b) Risk Assessment, Health and Safety – the Clerk reported that the matter was ongoing.
    c) Ballakilley boundary extensions – meeting with PE Commissioners – see minute above.
    d) Play area on the green space within the Ballakilley estate – the Clerk had heard nothing further from Dandara or the Commissioners’ advocate in relation to the transfer of land, so it was agreed that he would contact both to ascertain progress.
    e) Multiuse recreational space – the meeting noted decisions taken at a special meeting held the previous day with Samsons Designs. It was agreed that a full public consultation will be undertaken in the near future and depending on what feedback is received further modifications will be made to the design prior to a planning application being submitted.
    f) Surby resident’s concerns on high hedges and property owner’s request – the Clerk would endeavour to complete this matter as soon as time allows.
    g) Joint working with Arbory – the Arbory and Rushen (Local Government District) Order 2019 will be considered in the January sitting of Tynwald. It was agreed that the Clerk should write to all Tynwald members offering to answer any queries or concerns they may have.
    h) Equality Act training – the Clerk and Deputy Clerk would endeavour to complete the training as soon as time allowed.
    i) Local Authority Elections in 2020 – the Clerk and Deputy will consider the logistics of holding an election prior to the next meeting.
    j) Request for white lines to be repainted in the Howe Car Park – the Clerk will endeavour to get a price from Colas in time for the work to be completed in the Spring.
    k) New street signs for Bradda View Grove – the Clerk reported that the matter is being progressed.
    l) Public lighting non-destructive testing – the Clerk reported that he had passed on the Commissioners’ decision to the MUA but had heard nothing further.
    m) Manx Aquaponics Social Enterprise Project – the Clerk had written a supportive email as requested.
    n) Ballafesson Corner – the Clerk had not yet had time to construct a suitable response.
    o) Request to support work to repair electricity supply to Lychgate – the Clerk had reported the Commissioners decision to the Church wardens.
    p) Overhanging Leylandii on Surby Road – the Clerk had written to the property owner.

    3. SOUTHERN CIVIC AMENITY SITE – the Chairman reported that there had been no meeting since the previous Board meeting. Mr Clucas asked a series of questions about the costs of the site and was particularly concerned to note that costs were increasing while a reduction in operations had taken place. It was agreed that the Clerk would ask the Clerk to the SCAS Board to provide further explanation as to the increasing costs.
    4. MUNICIPAL ASSOCIATION – in the absence of Mr Gunn there was nothing to report.
    5. SOUTHERN SWIMMING POOL AUTHORITY – Mr Radcliffe had nothing to report as the next meeting was not until the following day. Mr Clucas asked a series of questions about the pool and wondered whether the pool proposed at King Williams College might have some merits. The Commissioners noted Mr Clucas’ comments and suggested that maybe the team behind the KWC pool should provide the Commissioners with further information.
    6. MARASHEN CRESCENT – Mr Radcliffe again had nothing to report as the next meeting was not until the following day.
    7. SOUTHERN HEALTHCARE COMMITTEE – Chairman had nothing to report as there had been no further meeting.
    a) Closure of Ballakilpheric Road – the Commissioners noted the notification of the road closure and supported the Clerk’s endeavours to find out more about what was proposed and ensure full closures were kept to a minimum.
    A] REVENUE (inc. VAT where appropriate):
    The Clerk reported the income received since the last meeting.
    B] ACCOUNTS FOR PAYMENT (inc. Vat where appropriate)
    The accounts for payment were agreed.

    a) The Commissioners considered the estimates prepared by the Clerk for 2020/21 and agreed to set a rate for the coming year of 130p in the pound. The Commissioners noted that they had to set a rate in line with Arbory to fit in with the planned merger, so agreed that if necessary they could agree to a 129p rate if Arbory felt unable to go for a 130p rate.

    10. FINANCIAL SITUATION – the following position was noted.
    Balance on last statements January 2019
    General account 126,557.95 Liquidity Manager 5.12

    a) Information sessions on changes to Planning Legislation specifically for Local Authorities aimed at Clerks and Commissioners – 7pm Monday 20 January at Castletown Town Hall. It was agreed that Mr Vernon, Mr Radcliffe and the Clerk would attend.
    b) Southern Sheltered Housing Joint Board Order – the Clerk had not been able to review the Order in detail but would do so prior to the 24th January. There were no other comments.
    c) An invitation to Malew Civic Service on 1st March 2020 at 3pm was noted.
    d) An invitation to Arbory Civic Service on 15th March 2020 at 10.30am was also noted.
    e) IoM Easter Running Festival – a letter from Manx Harriers was noted.
    f) Commemorative plaque in Surby – the Board considered a previously circulated email from the Wilson family. It was agreed that Mr Radcliffe would reply on the Board’s behalf.
    g) The Commissioners noted the Isle of Man Government Climate Action Plan & it was agreed that Mr Radcliffe would draft a brief message on behalf of the Commissioners supporting the Plan, which the Clerk would then circulate to members of Tynwald prior to Tuesday’s debate.
    h) Holocaust Memorial Day Service 2020 – a letter from the Chief Minister was noted.
    i) 2020-21 Rental Setting – a previously circulated email from DoI was noted.

    A] Planning Applications – the Commissioners considered the following applications but had no comments to make.
    a) 19/01210/B Mount Cottage, Mount Gawne Road. Ms Skuska. Amended plan.
    b) 19/01380/B Hill Top, Howe Road. Mr Bibby. Amendment to plan 15/07246 to extend Bay and incorporate porch.
    c) 19/01388/B 4 Grenea Cottages. Dr & Mrs Anglin. Demolition of garage and workshop to provide additional living accommodation.
    d) 19/01460 Maynrys, Glen Chass. Mr Hajjar. Various works including replacement of conservatory.
    e) 19/01385 Carrick Beg, The Level. Mr and Mrs Brown. Extension to rear of the property, raising exiting walls and roof by 450 mm and removal of redundant chimney.
    B] Planning Approvals – this was noted.
    a) 19/01210/B Mount Cottage, Mount Gawne Road. Ms Skuska. Decision – Head of Development Management. Approved. Issued 8th January 2020.
    b) 19/01254/C White House Mount Gawne Road. Mrs Morag Clark. Decision – Principle Planner. Approved. Issued 13th January 2020.
    C] There were no Planning Refusals, Completion Certificates, Planning appeals or Other Planning Matters.

    a) 75th anniversary of the B17 crash at Glen Chass – Mr Tinkler asked if the Commissioners would support a commemoration and it was agreed they would support something appropriate.
    b) It was agreed that Mr Vernon would arrange for the chain of office to be undated.
    c) Mr Radcliffe explained the tree planting scheme is going ahead in February and it was agreed he would liaise with the Clerk on publicity to seek volunteers.

    14. DATE OF NEXT MEETING Wednesday 19th February 2020.