• Minutes of the 18 December Meeting

    January 18th, 2020 by Stan Pilling in General News ·Meeting Minutes

    Held 7pm Wednesday 18th December 2019 at Ballafesson Methodist Hall

    Present: Mr S Pilling (Chairman), Mr G Clucas, Mr P Gunn and Mr P Vernon
    Apologies: Mr D Radcliffe
    In attendance: The Clerk and the Deputy Clerk.

    1. MINUTES: The Minutes of the Meeting held Wednesday 20th November 2019 were agreed having been proposed by Mr Vernon and seconded by Mr Clucas.

    a) Dog Byelaws – the Deputy Clerk has been tasked with ensuring the necessary paperwork is ready for the new combined authority members to consider and hopefully progress following the April election.
    b) Risk Assessment, Health and Safety – the Clerk reported that the matter was ongoing.
    c) Ballakilley boundary extensions – to consider offer made by Port Erin Commissioners in previously circulated letter/email – the Commissioners noted that Ballakilley residents had responded in significant numbers, all were against accepting Port Erin’s offer with many residents pointing out that the income that Port Erin will enjoy from the proposed boundary extension being significantly in excess of the sum Port Erin had offered. After much deliberation the Commissioners agreed that the best way forward would be to request a meeting with the Port Erin board to see if some other amicable solution could be found.
    d) Play area on the green space within the Ballakilley estate – the Clerk had heard nothing further from Dandara or the Commissioners’ advocate in relation to the transfer of land, so it was agreed that he would contact both to ascertain progress in advance of the next meeting.
    e) Multiuse recreational space – the Commissioners considered the previously circulated email from Nomads and agreed to hold a special meeting on Tuesday 14th January at 10am to review the revised plans and agree the best way forward.
    f) Surby resident’s concerns on high hedges and property owner’s request – the Clerk would endeavour to complete this matter prior to the next meeting.
    g) Joint working with Arbory – the Clerk had been informed that the order would be presented to Tynwald for consideration at its January sitting. It was agreed that the Clerk would pursue a low-cost option for managing the combined authorities finances with assistance from SMP.
    h) Equality Act training – the Clerk and Deputy Clerk would endeavour to complete the training as soon as time allowed.
    i) Local Authority Elections in 2020 – the Clerk reported that members need to ensure they are on the January 2020 electoral roll if they wish to stand at the April election.
    j) Request for white lines to be repainted in the Howe Car Park – the Clerk will endeavour to get a price from Colas in time for the work to be completed in the Spring.
    k) New street signs for Bradda View Grove – the Clerk was awaiting new signs from Colas.
    l) Public lighting non-destructive testing – the Commissioners reaffirmed their position and it was agreed the Clerk would inform the MUA that all columns are to be tested.

    3. SOUTHERN CIVIC AMENITY SITE – the Chairman reported that the finances of the Board had been very tight during the previous and current financial years. A letter had been received from SCAS Board regarding 2020-21 Parish Contributions requesting that the gross expenditure be charged to the Commissioners rather than the net expenditure after taking into account income. This would result in a 30% plus increase in charges, with the prospect that a significant part of that increase would be returned to the Commissioners when the SCAS income was added up at the end of the year.
    The Chairman also noted that underground surveillance would be undertaken to see if there were any drainage issues that could be undermining the concrete slabs.
    4. MUNICIPAL ASSOCIATION – Mr Gunn reported that Mr Cowin gave a very persuasive fact based presentation on Climate Change which had been well received at the last meeting.
    5. SOUTHERN SWIMMING POOL AUTHORITY – the Clerk reported that Minister Cregeen and Paul Bridson attended the last meeting to discuss regional pools generally and in particular the proposal to build a pool at King Williams College. The Swimming Pool Board has objected to these plans on account of its size, unrealistic and overly optimistic business case, and Castletown and the South not being big enough to support two pools and two gyms.
    6. MARASHEN CRESCENT – nothing to report
    7. SOUTHERN HEALTHCARE COMMITTEE – the next meeting will be the Annual General Meeting which will take place in January.
    a) Ballafesson Corner – the Commissioners considered an email from DoI which had previously been circulated. The Commissioners were disappointed that the email failed to provide any solutions save for suggesting that more enforcement should be undertaken. The email had failed to address the request for the give way sign to be changed to a stop sign and included incorrect information about accidents and injuries on the corner. It was agreed that the Clerk will write to DoI on the Commissioners behalf covering the points raised and asking for some form of action to be taken.
    A] REVENUE (inc. VAT where appropriate):
    The Clerk reported the income received since the last meeting.
    B] ACCOUNTS FOR PAYMENT (inc. Vat where appropriate)
    The accounts for payment were agreed.

    a) A letter from Platinum Insurance asking to be considered at insurance renewal was noted.
    b) A letter explaining that the total Rateable Value of Rushen is £143,573 was noted.

    10. FINANCIAL SITUATION – the following position was noted.
    Balance on last statements December 2019
    General account 123,880.83 Liquidity Manager 5.11

    a) It was noted that an information session on changes to Planning Legislation specifically aimed for Commissioners will be held at 7pm Monday 20 January at Castletown Town Hall
    b) A letter from Chair of the Council of Minister’s Libraries Working Party and the Clerk’s response were noted.
    c) Participation in VE Day 75 – Community Parties – previously circulated email was noted.
    d) Email from the Manx Aquaponics Social Enterprise Project – a project that will not only demonstrate an environmentally sustainable way of growing vegetables and fish, but as a ‘not-for-profit’ organisation, we plan to support Manx based charities – it was agreed to offer a supportive message.
    e) Copy of Tynwald Annual report – this was noted.
    f) A letter from DoI regarding the merger of the Southern sheltered housing committees was noted. The Clerk will ask DoI to email a copy of the proposed Order so that members will have an opportunity to consider it more thoroughly.
    g) A request from the Church to support work to repair the electricity supply to the Lych Gate was considered and it was agreed to offer £400 towards this – the motion having been proposed by Mr Vernon and seconded by Mr Clucas.

    A] Planning Applications – the Commissioners had no comments to make on the following application.
    a) 19/01254/B The Whitehouse, Mount Gawne Road. Mrs Clark. Additional use as tourist accommodation.

    B] Planning Approvals – the following decisions were noted.
    a) 19/00588/B Brown Roofs Ballakillowey Road. Mr George Linwood. Decision – Head of Development Management. Approved. Issued 26th November 2019.
    b) 19/01184/B 8 Bradda View Grove Ballakillowey. Mr Craig And Mrs Kerry Jones. Decision – Principle Planner. Approved. Issued 18th December 2019.

    C] Planning Refusals
    D] Completion Certificates – the following certificate was noted.
    a) 04.07243.OR Ballachrink Farm Cousins Hill. Mrs Gunn. Issued 13th November 2019.
    E] Planning appeals – None
    F] Other Planning Matters
    It was agreed that the Clerk should write to DEFA and the Cabinet Office expressing the Commissioners’ view that renewable energy devices should be allowed as permitted development rather than a formal application being sought.
    a) The Clerk was requested to write to the owner of the overhanging Leylandii requesting that they be cut.
    b) It was agreed that the Clerk will check potholes at bottom of Mount Gawne Road and Garth Avenue to see if they had been effectively repaired.
    c) The Commissioners noted an update from the Clerk regarding the drug problem in Ballafesson. The Commissioners were pleased to note that the police had taken action and while there had been no direct arrests or drugs captured, the police were confident that their actions had given a clear signal that drug dealing would not be tolerated in the area.

    14. DATE OF NEXT MEETING Wednesday 15th January 2019