• Minutes of the 22 October Meeting

    November 23rd, 2019 by Stan Pilling in General News ·Meeting Minutes


    Minutes of monthly Board Meeting

    Held 7pm Tuesday 22nd October 2019 at Halley MacLiag, Ballabeg



    Present: Mr S Pilling (Chairman), Mr D Radcliffe, Mr G Clucas, Mr P Gunn and Mr P Vernon

    In attendance: The Clerk and the Deputy Clerk.


    1. MINUTES.
    2. a) The Minutes of the Meeting held Wednesday 18th September 2019 were agreed having been proposed by Mr Radcliffe and seconded by Mr Gunn.
    3. b) The Minutes of the Arbory & Rushen Parish Commissioners Merger Meeting held 20th September 2019 were agreed having been proposed by Mr Vernon & seconded by Mr Clucas.


    2. a) Dog Byelaws – the Clerk had not had time to pursue this matter.
    3. b) Risk Assessment, Health and Safety – the Clerk reported that the matter was ongoing.
    4. c) Ballakilley boundary extensions – the Commissioners considered an offer made by Port Erin Commissioners to withdraw their claim for the small parcel of land which links the Church field and the Barracks field, and to provide £30,000 towards the recreational development planned by Rushen. The Commissioners noted the positive change in the Port Erin Commissioners position in that they were at least now entering into discussions with Rushen. The Commissioners recognised that the offer would certainly assist in the Ballakilley recreation area development, but also recognised their duty to represent the people currently resident in the Rushen part of Ballakilley. Having been proposed by Mr Radcliffe & seconded by Mr Vernon, it was agreed that the Clerk will write to said Ballakilley residents explaining Port Erin Commissioners’ offer and asking for views from residents.
    5. d) Outstanding rates – the Deputy Clerk was now pursuing this matter.
    6. e) Play area on the green space within the Ballakilley estate – the matter had been put on hold until the Clerk had been able to report Port Erin’s position to the Board.
    7. f) Multiuse recreational space – the Clerk had been unable to progress the matter since the last meeting.
    8. g) Surby resident’s concerns on high hedges and property owner’s request – the Clerk would endeavour to complete this matter prior to the next meeting.
    9. h) Joint working with Arbory – the Commissioners considered the latest information from DoI and noted that the Parishes would have to be called Wards in any legal documentation but could be called Arbory Parish Ward and Rushen Parish Ward. The Commissioners agreed that matters relating to whether a meeting is quorate or not should be dealt with by the new Board in standing orders and noted that a meeting must have half its membership present to be quorate.
    10. i) Equality Act training – the Clerk and Deputy Clerk would endeavour to complete the training as soon as time allowed.
    11. j) MUA Wayleave – the Deputy Clerk explained that he had discussed the matter with the MUA and it was clear that the land in question is recorded in the land registry as being in Commissioners’ ownership. It was agreed that the matter was now resolved.
    12. k) Invitation to attend the CyberIsle Event 2019 – 23 October 2019 – the Commissioners noted the event would take place the following day.
    13. l) Chief Minister’s Tree Planting Initiative – the Deputy Clerk had discussed the matter with DEFA and forestry officers will now assess the land suggested and decide which trees would be most appropriate for the respective areas.
    14. j) Mr Clucas and the Deputy Clerk recorded their interests in the Commissioners’ Interests book.




    1. SOUTHERN CIVIC AMENITY SITE – the Chairman reported that the meeting just held was the last prior to Port Erin Commissioners taking over the operation of the site. The Chairman explained that progress was being made in ensuring that the reuse area will be open again soon, but there was still a problem with a bump in the concrete in the composting area which still needs sorting.
    2. MUNICIPAL ASSOCIATION – Mr Gunn had been unable to attend the previous meeting which was a business meeting. The next meeting would be held towards the end of the month
    3. SOUTHERN SWIMMING POOL AUTHORITY – Mr Radcliffe reported that everything was going swimmingly at the pool.
    4. MARASHEN CRESCENT – Mr Radcliffe reported that the merger was almost complete, and the wood-burner is back in operation.
    5. SOUTHERN HEALTHCARE COMMITTEE – nothing to report.
    6. MANX NATIONAL HERITAGE – nothing to report.
    8. a) Ballafesson Corner – the Commissioners considered ongoing correspondence with the DoI and Speaker Watterson’s offer to raise the matter through Tynwald Questions if necessary. The Clerk reported that the Minister had now intervened and suggested that the Director of Highways might have an opportunity to discuss this with the Clerk. If such a meeting is unproductive, it was agreed that the Clerk should forward a suggested question to Mr Speaker.
    9. b) Road Traffic Notice – U59 Cronk-Y-Watch Rd – this was noted.
    10. c) PokerStars Rally Signed Authorisation – this was noted.

    A] REVENUE (inc. VAT where appropriate):                                                                 

    The Clerk reported the income received since the last meeting.

    B] ACCOUNTS FOR PAYMENT (inc. Vat where appropriate)

    The accounts for payment were agreed.



    1. a) Local Government Audits & Assurance Reviews – appointment of a new Local Government Auditor/Assurance Reviewer – the appointment process was noted.
    2. b) The Commissioners considered and approved the Financial Statements for the year ended 31st March 2019, after they were proposed by Mr Radcliffe and seconded by Mr Vernon.
    3. c) 3rd Supplemental List – this was noted.



    Balance on last statements October 2019 – this was noted.

    General account            187,149.39            Liquidity Manager                            5.11


    2. a) Consultation request discharge license application – Scholaby Mill, Ballakilpheric, Colby – email from DEFA – the Commissioners considered the matter and agreed that it seemed acceptable provided DEFA could give assurances that the discharge will do no harm.
    3. b) Waste Collection Draft Standards (previously circulated by email) – the Commissioners noted that the draft standards offered some positive steps forward, provided they are applied pragmatically and that there is recognition that urban and rural areas are quite different.
    4. c) Email from Secretariat to the Climate Emergency Consultative Transformation Team (previously circulated by email) including invitation to meet Chairman – this was noted.
    5. d) Modernising the Island’s Retail Network of Postal Services – this was noted.
    6. e) Local Authority Elections in 2020 – to note letter from DoI confirming election day as Thursday 23rd April 2020. It was agreed that the Clerk should investigate options for election booths and ballot boxes.
    7. f) Southern Signpost – new online community service for the South of the Island – (previously circulated by email) – this was noted.
    8. g) Letter/email from Chief Minister confirming the National Service of Remembrance and Re-Dedication will take place at the Royal Chapel of St. John and the National War Memorial, St John’s on Sunday 10 November 2019 at 3.00pm – this was noted. It was agreed to make a £100 donation to the Poppy Appeal for two wreathes.
    9. h) CRHS playing fields display – the email from DESC was noted.
    10. i) Childhood Healthy Weight Summit – the email from DHSC was noted.
    11. j) Flooding Call for Evidence – the Commissioners considered a previously circulated email from Speaker Watterson. It was agreed that the Clerk would make a submission on behalf of the Commissioners which would include mention of just one gulley between chapel and corner. Mr Vernon also wished it to be recorded that there continued to be a significant flooding problem on the Surby Road, and while both DoI and the MUA had noted the problem, nothing had been done to rectify it.
    12. k) Request for white lines to be repainted in the Howe Car Park – this was agreed. The Clerk will discuss options with Colas.
    13. l) Invitation from Public Records Office to attend monthly tour – this was noted.
    14. m) Director of Public Health’s Annual Report – this was noted.
    15. n) Invitation to attend the CRHS awards evening – this was noted.
    16. n) George Herdman Library, Port Erin – Membership Numbers RUSHEN – Junior 115, Adult 90, Family 6, Pensioners 111, TOTAL 322 – an email from PE Commissioners was noted.
    17. o) Email from rate payer – to consider the following – What is the commissioners policy regarding any such environmental protests should they occur in the future? It was agreed that such protests should not influence the necessary highways maintenance work.
    18. p) Invitation to Bathing Water Strategy Presentation – letter from DEFA Minister – it was agreed that Mr Vernon would attend..



    A] Planning Applications – the Commissioners supported the following applications.

    1. a) 19/01033/B 8, Bradda View Grove. Installation of Air Source Heat Pump.
    2. b) 19/01095/B Robin Hill Farm. Mrs MacQuillan. Build a single detached residence – variation of condition to extend time by 3 years.
    3. c) 19/00583/B Buildings adjacent to Fields 414319 & 414311, Ballakillowey. Mr and Mrs Martin. Substantially amended plans.


    B] Planning Approvals the following approvals were noted.

    1. a) 19/00966/B Croit E Kirkjufal Ballakillowey Road. Mr Christopher Kelly. Decision – Principal Planner. Approved. Issued 16th October 2019.
    2. b) 19/00733/B Garthcote Ballakillowey Road. Mr & Mrs Shimmin. Decision – Head of Development Management. Approved. Issued 30th August 2019.


    C] Planning Refusals

    D] Completion Certificates the following certificates were noted.

    1. a) 00/07478/DEX Fern Cottage, Howe Road. Dr & Mrs McDonald. Issued 22nd August 2019.
    2. b) 19/07135/ROOF 1 Viking Close, Ballakillowey. Mr Renshaw. Issued 6th September 2019. c) 02/07639/DEX Maidstone, Ballafesson. Mr Briggs. Issued 9th September 2019.
    3. d) 10/07253/DEX Tradewinds, Surby Road. Mr & Mrs Trustrum. Issued 5th January, 2011.
    4. e) 95/07557/DEX Rathgar, Honna Road. Mr Mathison-Nelson. Issued 7th January, 2011.


    E] Planning appeals – None

    F] Other Planning Matters

    1. a) Regularization Certificate – 18/07239/REG Rose Lea, Viking Close. Mr Heginbotham. Issued 12th July, 2018. This was noted


    2. a) Ballafesson Drug Problem – the Commissioners received an update from the police.
    3. b) Mr Radcliffe agreed to trim the footpath adjoining his land.
    4. c) Mr Gunn reported that he had attended the recent rates presentation.
    5. d) A ratepayer had contacted one of the Commissioners expressing their concerns about agricultural related mess on one of the roads. It was agreed that the Clerk will write to seek more information about the matter.


    1. DATE OF NEXT MEETING Wednesday 20th November 2019