• Minutes of the 21 August 2019 Meeting

    October 1st, 2019 by Stan Pilling in General News ·Meeting Minutes

    Minutes of monthly Board Meeting
    Held 7pm Wednesday 21st August 2019 at Ballafesson Methodist Hall


    Present: Mr S Pilling (Chairman), Mr P Vernon, Mr G Clucas and Mr P Gunn.
    Apologies: Mr D Radcliffe
    In attendance: The Clerk.

    Election Result (Non-contested) – the Commissioners noted on 2nd August Alan Graham Clucas was elected to the vacant position on the Board in a non-contested election. The Chairman welcomed Mr Clucas to the Board and wished him every success in his newly acquired role.

    1. MINUTES: The Minutes of the Meeting held Wednesday 17th July 2019 were agreed having been proposed by Mr Vernon and seconded by Mr Gunn.

    a) Street Lighting – light outside Shore Hotel – the Clerk reported that this had now been installed and it was agreed that the matter is closed.
    b) Dog Byelaws – the Clerk had not had time to pursue this matter.
    c) Risk Assessment, Health and Safety – the Clerk reported that the matter was ongoing.
    d) Port Erin proposed boundary extension – the Commissioners noted than a residents’ petition had been received by the Clerk. The petition opposed the Port Erin boundary extension proposal and was signed by a significant majority of residents.
    e) Outstanding rates – the Clerk reported that the matter was ongoing.
    f) Play area on the green space within the Ballakilley estate – the Clerk reported that the matter was ongoing.
    g) Multiuse recreational space – the Clerk had met with Samson Designs and they would be presenting their initial thoughts to the September Board meeting. Commissioners will be asked for their feedback and views at that meeting and then Samsons will develop a draft proposal for public consultation.
    h) Surby resident’s concerns on high hedges and property owner’s request – the Clerk reported that the matter was ongoing.
    i) Joint working with Arbory – the Commissioners considered the rating and charging differences between the two authorities. In particular, Rushen places a household charge on all properties to cover the waste disposal charge, and also charges £40 per annum for second bin waste disposal. Arbory doesn’t charge for the second bin refuse disposal cost and doesn’t place a household charge on all properties for waste disposal, relying instead wholly on the rates to cover this cost. It was agreed that the Commissioners would be prepared to be flexible on either of these points but wanted to hear first from Arbory. It was agreed that a decision on these matters would be taken at the September meeting and the Clerk will prepare a brief paper outlining the options. A decision on the proposed merger would also need to betaken at that meeting if the merger is to proceed in time for the May 2020 election.
    j) Equality Act Retirement Age – redraft Clerk’s contract – the Clerk is currently redrafting his contract and drafting the Deputy Clerk’s contract to ensure compliance with the Act.
    k) MUA Wayleave – in light of the information provided by the former Clerk it was agreed that the Clerk would inform the MUA that the wayleave presented to the Board was not in fact on the Board’s land.
    3. SOUTHERN CIVIC AMENITY SITE – the Chairman reported that member authorities will be asked to pay for waste disposal from their districts in future. There are plans to do more to bring the site up to a higher standard, but money to do this work is not readily available. The four southern MHKs are endeavouring to assist in lobbying for central government support in undertaking these proposed capital works.
    The Board noted an expressions of interest letter for operating the Southern Recycling Centre had been received. The Board agreed not to make a submission to undertake this work.
    4. MUNICIPAL ASSOCIATION – Mr Gunn had been unable to attend the July meeting and no meeting would be held during August.
    5. SOUTHERN SWIMMING POOL AUTHORITY – in Mr Radcliffe’s absence there was nothing to report
    6. MARASHEN CRESCENT – the Clerk reported there had been a few staffing issues that the Committee were dealing with and there was nothing untoward in this year’s draft accounts.
    7. SOUTHERN HEALTHCARE COMMITTEE – nothing to report
    8. ALLOTMENT COMMITTEE – Mr Vernon attended a meeting called by Port St Mary Commissioners but not everyone turned up. The few people who attended had a brief meeting.
    Mr Vernon reported that Surby Road needs cutting as soon as possible.
    a) Ballafesson Corner – the Commissioners considered the Department of Infrastructure’s various responses to the Board’s concerns in relation to speeding on the Ballafesson Road. The Commissioners were particularly concerned to be told by one of the road safety specialists that in his view the main road should in fact by a 40mph limit. It was agreed that the Clerk would write a strongly worded letter to the Minister for Infrastructure expressing the Commissioners deep frustration at the lack of meaningful support from his Department in tackling this issue.
    b) Signed FOM Road Races Authorisation Amendment 2019 – this was noted.
    c) End to End Mountain Bike Challenge Signed Notice – this was noted.

    A] REVENUE (inc. VAT where appropriate):
    The Clerk reported the income received since the last meeting.
    B] ACCOUNTS FOR PAYMENT (inc. Vat where appropriate)
    The accounts for payment were agreed.

    a) Rossborough confirmation of housing element of insurance cost is £611.94 – this was noted.
    b) Quotation for repairs and replacement of the southern wall, Barracks Field – the Commissioners considered the quotation received but felt it was too high to proceed. It was agreed to reconsider the matter of the wall when clearer plans have been developed for the field.
    c) 2nd Supplemental List – this was noted.
    d) It was agreed that the Clerk would send a link to Mr Clucas in relation to his Data Protection Registration requirements.

    11. FINANCIAL SITUATION – this was noted.
    Balance on last statements July/August 2019
    General account 203,706.49 Liquidity Manager 5.11

    a) Cushag Code – email from DoI Local Government Unit – this was noted.
    b) Email from Director of Office of Cyber Security & Information Assurance – this was noted.
    c) Invitation to attend the CyberIsle Event 2019 – 23 October 2019 – the Commissioners agreed to attend, and two Commissioners and the Clerk expressed an interest in attending.
    d) Letter from DoI concerning the Ballakilley Boundary Extension Applications – the Board considered the letter and agreed to reaffirm their previously stated position that they were open for dialogue and would endeavour to meet any party who wished to enter discussion with them.
    e) Email from MUA regarding modernising the electricity metering system – this was noted.
    f) Annual Outdoor Visitor Survey – this was noted.
    g) LA Waste Collection Survey – email from DoI – the Clerk’s response was noted.
    h) Garey Biljagh Ny Greiney – update from Dr Anglin – this was noted.
    i) Consumer Protection from Unfair Trading Regulations 2019 Consultation – this was noted.
    j) RAFA invitation to concert and service – this was noted.
    k) Chief Minister’s Tree Planting Initiative – letter from DEFA – it was agreed that the Board would like to participate in this initiative and the Clerk would reply to that effect.
    l) Manx Auto Sport – notification of Rally on 8th and 9th November – this was noted.
    m) Invitation to attend Peel Town Commissioners Civic Service – this was noted.
    n) Invitation to attend Marown Parish Commissioners Civic Service – this was noted.
    o) Email concerning bench on the Howe – the Commissioners agreed to support the request.

    A] Planning Applications – applications a) to d) were supported
    a) 19/00883/B 6, Ballakeyll. Mr Clarke. Replacement of glazed conservatory roofs with tiles.
    b) 19/00853/B 6, Cronk e Dhooney Farmhouse. Mr & Mrs Bell. Replacement of porch and erection of single storey bedroom.
    c) 19/00733/B Garthcote, Ballakillowey Road. Mr & Mrs Shimmin. Amended plans.
    d) 19/00795/B 7, Bradda View. Mr Wilcock and Mrs Greenwood. Demolition of conservatory and erection of single storey extension.
    e) 19/00794/B Field 414174 off Ballagill Close, Croit e Caley. Miss Quinn. Erection of new building for equestrian and land upkeep purposes and associated hardcore track. The Commissioners were concerned to note that there remains a dispute over land title and rights of access over part of the proposed development area and feel that this should be determined prior to the application being considered. While the right of access the Commissioners formerly had over part of this land has now been ceded to the Manx Utilities Authority, who appear to no longer need access through the site, the neighbouring land owner maintains that his right of access should be retained. This issue appears to be relatively easy to resolve and the solution could impact slightly on the proposed development, so the Commissioners reiterate their view that this should be resolved prior to this application being determined.
    The Commissioners also note that the building appears large in relation to the land holding and expect this will be reviewed by the planning officers dealing with this application.

    B] Planning Approvals – this was noted.
    a) 19/00440/B Keston Mill Road Surby. Mrs Iris Mitchell. Decision – Head of Development Management. Approved. Issued 23rd July 2019.
    C] Planning Refusals – these were noted.
    a) 19/00529/B Ballakillowey Farm Ballakillowey Road. Mr Nicholas & Mrs Carole Ennett. Decision – Head of Development Management. Refused. Issued 6th August 2019.
    b) 19/00448/B Kates Cottage Ballnahowe Road. Cheeseden Investments Limited. Decision – Head of Development Management. Refused. Issued 12th August 2019.
    D] Completion Certificates – this was noted.
    a) 11/07104/DEX 2 Grenea Cottages, Shore Road. Ms Tyson. Issued 26th July 2019.
    E] Planning appeals – None
    F] Other Planning Matters – this was noted.
    a) Regularization Certificate – 16/07007/REG Erskine, Saint Marys Road. Mr Mark Haywood.

    a) It will be necessary at the next meeting for Mr Clucas to declare his interests which will be recorded in the members’ interests book.

    15. DATE OF NEXT MEETING Wednesday 18th September 2019