• Minutes of the 26 June 2019 Meeting

    July 19th, 2019 by Stan Pilling in General News ·Meeting Minutes

    Minutes of monthly Board Meeting
    Held 7pm Wednesday 26th June 2019 at Ballafesson Methodist Hall


    Present: Mr S Pilling (Chairman), Mr P Vernon, Mr D Radcliffe and Mr P Gunn.
    In attendance: The Clerk.

    Several residents attended the early part of the meeting to raise their concerns about an increased level of drug dealing in Ballafesson. They have raised their concerns with the police but are concerned that there appears to have been no response. The residents suggest that miscreants seem to be coming to Fairy Hill because it’s an easier going area where they’re less likely to get caught. It was agreed that the Clerk would write to the police and DoI Housing asking for action to be taken. Also the Clerk will ask the DoI to see if speed bumps can be installed.

    1. MINUTES: The Minutes of the Meeting held Wednesday 15th May 2019 were agreed having been proposed by Mr Radcliffe and seconded by Mr Vernon.

    a) Street Lighting – the MUA LED Upgrade Scheme at Ballakillowey was almost complete and the instruction had been given regarding the light outside the Shore Hotel.
    b) Dog Byelaws – the Clerk had been unable to progress on this matter since the last meeting.
    c) Risk Assessment, Health and Safety – the Clerk had shared the documents with the Board now, but further work is still required to assess the documents.
    d) Port Erin proposed boundary extension – the Clerk had not heard anything further on this matter and with the deadline for submission of Tynwald motions being the following Monday, it was unlikely the matter would be progressed prior to the autumn.
    e) Outstanding rates – the Clerk is waiting for feedback from Treasury Rates Section before pursuing the matter further with the Coroner.
    f) Play area on the green space within the Ballakilley estate – the Clerk had received draft plans for a new play area in the heart of the Ballakilley development and it was agreed that a media release be sent out asking residents for feedback.
    g) Multiuse recreational space – the Clerk had circulated a fee proposal from one architect and hoped to have two more in advance of the Commissioners July meeting. Architects were being asked to present fee proposals to assist the Commissioners in developing an attractive and sustainable multi-use recreation and leisure space at Ballakilley Church Field and Barracks Field.
    h) Dog mess on Beaton’s Lane – signage and dog glove dispensers were now in place. The Clerk would monitor the lane to see whether there was any improvement.
    i) Surby resident’s concerns regarding high hedges and property owners request – the matter was ongoing.
    j) Options for closer working with Arbory Parish Commissioners – an options paper produced by the Clerk was considered by the Commissioners. As there was a lot to take in in the paper, it was agreed to defer decisions on the paper until the July meeting. The Clerk was requested to set up a joint meeting between the two authorities in advance of the next meeting if possible.
    k) Seagull feeding at Ballakillowey estate – the Clerk reported on feedback he had received in relation to the letter he sent on the matter.
    l) Moss at top of Garth Avenue – Mr Pilling reported that the moss was actually at Ballagale Avenue not Garth Avenue.
    m) Work on the Shore Road – the Clerk reported that the information he was receiving from DoI was patchy to say the least, but occasionally informative.
    n) Grind out roots and replant two trees at Ballakeyll – the Clerk reported that work was now complete.
    o) Joint “on call” service for public sector housing – the Clerk had received nothing further from Port Erin.
    p) Commissioners’ Community Tidy Up – the Commissioners discussed the forthcoming event and had everything in place to ensure a successful afternoon’s litter picking.

    3. SOUTHERN CIVIC AMENITY SITE – the Chairman reported that the next meeting will take place the following evening. Opening hours for the site have been altered to 10am to 4pm. The Chairman also reported on the recent political waste meeting. DoI will be undertaking a waste audit and there was significant discussion about the need for all Island policies.
    4. MUNICIPAL ASSOCIATION – Mr Gunn and Mr Pilling attended the AGM which went well. Minister Harmer will attend the next meeting and will be accompanied by the Highways Director.
    5. SOUTHERN SWIMMING POOL AUTHORITY – there had been no further meetings since Rushen’s last meeting.
    6. MARASHEN CRESCENT – Mr Radcliffe reported that the press release had gone out regarding the merger of the two sheltered housing boards and there had been very little comment. A meeting with the residents association had also taken place.
    7. SOUTHERN HEALTHCARE COMMITTEE – the Chairman reported that a very successful mental health training event had been held and the next Committee meeting would be in July.
    8. MANX NATIONAL HERITAGE – there was nothing to report
    The Clerk reported on several issues he had been dealing with regarding hedges intruding onto the pavements. Weed spraying had been undertaken and some hedge trimming was being done but limited to just the hedges that had to be cut for safety reasons.

    A] REVENUE (inc. VAT where appropriate):
    The Clerk reported the income which had been received since the last meeting.

    B] ACCOUNTS FOR PAYMENT (inc. Vat where appropriate)
    The accounts for payment were agreed.

    a) A letter from DoI regarding overpaid Housing Deficiency payments was noted.
    b) An unpaid cheque was noted, and it was also noted this had subsequently been paid.
    c) 2nd Supplemental List – this was noted.

    11. FINANCIAL SITUATION – the following position was noted.
    Balance on last statements May/June 2019
    General ‘rates’ account 99,093.40
    Liquidity Manager (rates) 5.11 Rent account account closed
    Housing account account closed

    a) Email from Cabinet Office concerning the relaunch of Year of Our Island as Our Island event and activity website was noted.
    b) An invitation to Armed Forces Day from the Cabinet Office was noted.
    c) An invitation from Culture Vannin to take part in Make Music Day IoM was noted.
    d) An email from the Chief Secretary regarding the Health and Social Care review was noted.
    e) Development Orders consultation the Commissioners agreed that while the subject matter was generally worthy of support it was not necessary to respond to the consultation.
    f) Equality Act Retirement Age the Commissioners considered a letter from DoI and agreed that the Clerk’s contract should be redrafted to ensure that there was no longer a compulsory retirement age.
    g) Freedom of Information request – litter prosecutions – the Commissioners considered and approved the Clerk’s draft response.
    h) Revised housing allocations policy – email from DoI – this was noted.
    i) Double yellow lines at Ballakilley entrances – email from resident – previously circulated – this was considered by the Commissioners and it was agreed that the Clerk should write to the DoI asking that double yellow lines be considered at this location.
    j) Manx International Cycle road Race 2nd August – 4th August – letters and emails about this event were noted.
    k) Leasing of land to sports clubs – an email from DESC requesting information and the Clerk’s response were noted.
    l) Email complaint from Ballakillowey resident about the Commissioners letter requesting residents not to feed seagulls – this was noted.
    m) Public Health Newsletter – June 2019 – this was noted.
    n) Letter of concern from Ballakillowey resident about parking on the Ballakillowey Road and request for double yellow lines – this was considered by the Commissioners and it was agreed that the Clerk should write to the DoI asking that double yellow lines be considered at this location.
    o) Letter concerning poor state of repair of rental property in Surby sent by DEFA on the Commissioners’ behalf – this was noted,

    A] Planning Applications – it was agreed to support all of these applications.
    a) 19/00529/B Ballakillowey Farm. Mr & Mrs Ennett. All weather menage for equestrian use and new agricultural barn.
    b) 19/00638/B Ballakillowey Farm. Mr & Mrs Ennett. Conversion of outbuildings to holiday accommodation.
    c) 19/00583/B High View Cottage, Ballakillowey Road. Mr and Mrs Martin. Conversion of barns with a link to a dwelling.
    d) 19/00562/B Elm Wood, Honna Road. Mr Rice. Extend part of the front elevation towards the road, raise the roof with associated dormers and new porch.
    e) 19/00588/B Brownroofs, Ballakillowey Road. Mr Linwood. Extension to create replacement garage with living accommodation.

    B] Planning Approvals – these were noted.
    a) 19/00288/B Iona Viking Hill Ballakillowey. Mr Kenneth Chadwick. Decision – Head of Development Management. Approved. Issued 21st May 2019.
    b) 19/00320/B Land Adjacent To Longmead Ballakillowey Road. Ms Christina Skelly & Miss Marie Renard. Decision – Principle Planner. Approved. Issued 30th May 2019.
    c) 19/00461/B 7 Ballagale Avenue Surby. Mr Andrew Crompton. Decision – Head of Development Management. Approved. Issued 10th June 2019.

    C] Planning Refusals – None

    D] Completion Certificates – None

    E] Planning appeals – None

    F] Other Planning Matters – this was noted.
    a) Regularisation Certificate – 19/07290/REG 8, Ballagale Avenue. Issued 30th May 2019.



    a) Parish Walk – it was agreed that the Clerk should contact the organisers requesting that better signage be in place for Ballafesson to Ballakillowey traffic as this had been directed up the Sloc and there had been a number of angry exchanges with officials.
    b) MUA wayleave – a wayleave just off the Ballagawne Road was approved by the Commissioners.
    c) Smiley SID – it was noted that speeds on the Mount Gawne Road had not been as excessive as had been predicted, but traffic was still on average travelling faster than the speed limit.
    d) Fencing contractor – Mr Radcliffe reported that the work to fence off the proposed tree planting area behind Tom the Dippers will be completed in the summer.

    15. DATE OF NEXT MEETING Wednesday 17th July 2019.