• Minutes of the 20 March 2019 Meeting

    April 23rd, 2019 by Stan Pilling in General News ·Meeting Minutes

    Minutes of the Monthly Board Meeting
    Held 7pm Wednesday 20th March 2019 at Ballafesson Methodist Hall

    Present: Mr D Radcliffe (Chairman), Mr S Pilling and Mr P Vernon.
    Apologies: Mr Gunn
    In attendance: The Clerk.

    At 7pm Supt Maddocks in attendance. The Superintendent introduced himself to the Commissioners and gave a brief overview of community policing in the Isle of Man. He then left the meeting.
    1. MINUTES: The Minutes of the Meeting held Wednesday 20th February 2019 were agreed having been proposed by Mr Vernon and seconded by Mr Pilling.

    a) Street Lighting – LED maintenance costs – the Clerk reported that the first stage of lighting had been agreed. The Commissioners noted with concern a letter from the MUA in which an approximate 60% increase in maintenance costs over the next four years was announced. It was agreed that the Clerk would find out more from the MUA and the Commissioners asked the Clerk to investigate options for using alternative providers.
    b) Dog Byelaws – the Clerk had been unable to progress on this matter since the last meeting.
    c) Risk Assessment, Health and Safety – the Clerk had been unable to progress on this matter since the last meeting. The Clerk had been invited to attend a risk assessment course and would do so in the following week.
    d) Port Erin proposed boundary extension – the Clerk reported that he had spoken to the DoI but they were not sure when the Chairman would report his findings following the Inquiry. The Clerk reported that he had met with Port Erin’s Clerk to briefly discuss Port Erin’s plans for a glamping development opposite the Barrack’s Field. The Commissioners agreed in principle to work with Port Erin Commissioners where possible to provided shared and complimentary services on the adjacent developments.
    e) Ballafesson flooding – the only remaining action was for the Clerk to write on behalf of the Commissioners to thank a Surby resident who had cleaned the ditches at the top of Surby Road.
    f) Outstanding rates – the Clerk had made some progress and would share with the Commissioners the latest list of defaulters prior to the next meeting.
    g) Play area on the green space within the Ballakilley estate – the Clerk had heard nothing further but would write again to Dandara.
    h) Multiuse recreational space and playing field – further to discussion at item 2 d) it was agreed that the Clerk would endeavour to organise a meeting with Nomads, followed by the Ballakilley Working Party to discuss possible future collaboration.
    i) Tree planting in the Parish – the Chair reported that it was now unlikely that the trees could be planted in the Spring, but autumn or winter this year should be possible. It was agreed in principle to pay the labour costs for fencing the proposed planting area.
    j) Dog mess on Beaton’s Lane – the Clerk reported that Beaton’s Lane is now quite a mess and the Chairman agreed to provide the signs he has as soon as he can.
    k) Resignation of Mr Young – the Clerk had issued a notice on behalf of the Commissioners in which Parishioners were informed of the vacancy. It was agreed that with Mr Young standing down, Mr Pilling would replace him as Vice Chairman.
    l) Email of thanks to Department of Infrastructure for their swift work in resurfacing the Ballagawne Road – the Clerk reported that the Department was pleased to receive the thanks of the Commissioners.
    m) Update on what will replace the Traffic Management Liaison Group – the Clerk reported that the DoI officer was waiting for approval for her proposed new format for the group.
    n) Surby residents concerns regarding high hedges and property owners request – the Commissioners were pleased to note that the offending hedge had now been trimmed to the correct level. Somewhat reluctantly the Commissioners agreed to remove the Remedial Notice but also agreed to actively monitor the hedge height to ensure it doesn’t again become a nuisance.
    o) Cabinet Office consultation regarding modernising rates – the Clerk reported the dates for a workshop and it was agreed that Mr Vernon would attend with the Clerk.
    p) Clarification on interested party status – the Clerk had not yet received a substantive reply.
    q) Progress regarding the promised Local Government Amendment Bill – the Clerk had been told that the Bill was help up as a result of a lack of legislative drafting resource in the Attorney General’s Chambers.
    r) Parking problems at Fairy Hill – the Clerk had not had a chance to write to the DoI yet.

    3. SOUTHERN CIVIC AMENITY SITE – Mr Pilling reported that the Board had been asked to reconsider its decision in relation to the future running of the site.
    4. MUNICIPAL ASSOCIATION – there was nothing to report.
    5. SOUTHERN SWIMMING POOL AUTHORITY – the Chairman reported that the new administrator had taken up her post.
    6. MARASHEN CRESCENT – the Chairman reported that the merger between the two southern sheltered housing authorities would hopefully take place in April 2020.
    7. SOUTHERN HEALTHCARE COMMITTEE – there was nothing to report.
    8. MANX NATIONAL HERITAGE – there was nothing to report.
    a) Highways Presentation & Manual for Manx Roads – the Clerk reported that he had attended a Clerk’s Forum at which DoI Highways gave a presentation on what is expected regarding maintenance of the highways.
    b) Three Legs of Mann Rally Signed Authorisation – this was noted.
    c) Signed Order for Qualtroughs Close – this was noted.
    d) Parish Walk Signed Notice – this was noted.


    A] REVENUE (inc. VAT where appropriate):
    The Clerk reported the income received since the last meeting.

    B] ACCOUNTS FOR PAYMENT (inc. Vat where appropriate)
    The accounts for payment were agreed.

    a) Simplification of Bank accounts – the Clerk had not been able to complete this action.

    Balance on last statements February/March 2019 – the following position was noted.
    General ‘rates’ account 1,000.00 Liquidity Manager (rates) 92,655.20 Rent account 31,037.49
    Housing account 2,602.14

    a) Email from Surby resident regarding high hedges – this was noted.
    b) Letter from Cabinet Office regarding modernising rates – this was noted.
    c) Email from Senior Forester – this was noted.
    d) Letter from the MUA informing that maintenance activity costs are set to increase by around 60% over four years – this was noted (see 2 a) above).
    e) Public Lighting Contract from MUA – this was considered, agreed and signed.
    f) Letter from Southern Civic regarding recommencement of commercial operations and health and safety – this was noted.
    g) Letter from Simple Security – this was noted.
    h) Letter from Port St Mary Commissioners regarding sheltered accommodation in the south – this was noted.
    i) Email from Play Solutions – this was noted.
    j) Equality Act training – the Clerks Forum shared details of equality training for the Clerk which the Commissioners agreed to joint fund with Arbory.
    k) Email from Mr Whippy – the Commissioners agreed that Mr Whippy can visit the Parish again this year.
    l) Email from Rushen Silver Band regarding 70th Anniversary Concert – this was noted.
    m) Library meeting and Workshop – it was agreed that the Clerk would attend.
    n) Southern Community Partnership email – this was noted.

    A] Planning Applications – the following applications were deemed acceptable by the Commissioners.
    a) 19/00144/B Riverside, Glenchass. Mr Smith. Change of use to tourist accommodation and change to external finish.
    b) 19/00166/B Brook Cottage, Castletown Road. Mr Ballow. Addition of porch.

    B] Planning Approvals – these was noted.
    a) 19/00042/B Ballagawne Nurseries Shop & Store. Mrs Cheryl Elaine Witchell. Decision – Principle Planner. Approved. Issued 21st February 2019.
    b) 18/01154/B Wayside Castletown Road. Nick Gough. Decision – Principle Planner. Approved. Issued 1st March 2019.
    c) 19/00054/B Store Shore Hotel. Wentworth Enterprises. Decision – Principle Planner. Approved. Issued 4th March 2019.

    C] Planning Refusals – None

    D] Completion Certificates – these was noted.
    a) 16/07293/DEX Ballakilley, Farmhouse. Issued 18th February 2019.
    b) 95/07536/DEX Cronk Lea, Ballakilpheric. Issued 25th February 2019.
    c) 94/07493/DEX Cronk Lea, Ballakilpheric. Issued 25th February 2019.
    d) 18/07265/DEX Saddlestones, Mount Gawne Road. Issued 26th February 2019.
    e) 18/07171/ DEX 7, Carrick Bay View. Issued 13th March 2019.

    E] Planning appeals – None

    F] Other Planning Matters – None

    a) Climate change – the Chairman proposed that the Commissioners join the Climate Change Coalition. The Coalition’s 3 overarching aims: to reduce emissions (as measured by interim targets), to invest in renewable energy sources and to keep our sustainability promises to UNESCO. The Commissioners were very keen to assist the Coalition in any way they can and agreed that Rushen Parish Commissioners should ask to join the Coalition.
    b) Joint working with Arbory – at the initial meeting it was agreed to establish working party comprising two members from each authority and the Clerk. The Commissioners agreed that Mr Vernon and Mr Radcliffe would represent Rushen.
    c) It was agreed that the Clerk should write to the owner of Ballachink Farm, regarding the unsightly state of the barn roof adjacent to the Fleshwick Road.
    d) Mr Vernon requested that a small part of the hedge near the Ballakillowey roundabout be trimmed.
    e) Apologies were given from Mr Vernon in relation to the April meeting and Mr Pilling in relation to the May meeting.

    15. DATE OF NEXT MEETING Wednesday 17th April 2019