• Minutes of the 19 December 2018 Meeting

    February 3rd, 2019 by Stan Pilling in General News ·Meeting Minutes

    Minutes of the Monthly Board Meeting
    Held 7pm Wednesday 19th December at Ballafesson Methodist Hall

    Present: Mr D Radcliffe (Chairman), Mr S Pilling, Mr P Gunn and Mr P Vernon.
    Apology: Mr Young (Vice-Chair)
    In attendance: The Clerk

    1. MINUTES: The Minutes of the Meeting held Wednesday 21st November 2018 were agreed having been proposed by Mr Pilling and seconded by Mr Gunn.

    a) Street Lighting – LED maintenance costs – the Clerk had been unable to progress on this matter since the last meeting.
    b) Dog Byelaws – the Clerk had been unable to progress on this matter since the last meeting.
    c) Risk Assessment, Health and Safety – the Clerk had been unable to progress on this matter since the last meeting.
    d) Port Erin Commissioners – proposed boundary extension and working group meeting – the Commissioners discussed the latest developments, particularly in relation to the inquiry. It was agreed that the Clerk would check when the submissions to the inquiry would be made available and what proofs of evidence are needed. The Commissioners expressed their appreciation to the Clerk for his efforts in compiling their submission to the inquiry.
    e) Ballafesson flooding – Mr Jones had cleaned out the gulley now, but Mr Vernon reported that this had not cured the flooding problem.
    f) Outstanding rates – Outstanding rates – the Chairman and Clerk had met with the Coroner for Rushen to discuss the matter. The Coroner recommended that the Commissioners request the Treasury Rates team to press for the Coroner to file a memorial of arrest on the defaulters’ properties, as in his experience this was the most likely way to encourage defaulters to pay. Mr Pilling proposed and Mr Vernon seconded that this suggestion be supported and the Commissioners agreed this.
    There also appears to be some confusion between the Coroner’s and Rates team’s understanding about individual cases. The Clerk will aim to bring consistency of understanding to the situation.
    g) Play area on the green space within the Ballakilley estate – the Clerk had heard nothing further from Dandara but would seek further clarification before the next meeting.
    h) Multiuse recreational space – the Clerk read an email he had received from Chris Greggory.
    Whilst there are some political benefits to investing in something an audience can immediately see, I believe it would be a more sound investment to create an area that generations will be able to enjoy. The area we looked at is large, and no matter the plan, will take some significant funds. My own recommendations for the land would look to create a park appealing to a much wider audience utilising significant landscaping, winding paths, open spaces, trees, shelters as well as diverse flora that will attract butterflies, bees and birds.
    “The best time to plant a tree was 20 years ago, the second-best time is now”
    An area incorporating this would in itself attract children and young people, however, including features such as boulders, sand and water throughout the space would certainly add more to the space and be even more appealing. Parks are not meant for one specific group, they should be places that attract as wide a demographic as possible. If I were you, I’d want to get as much ‘bang for my buck’ as possible and look to invest in something that everyone will benefit from, and resist the temptation to blow massive amounts on equipment that only appeals to one group, no matter how low cost the maintenance is.
    The Commissioners agreed with the sentiment of Mr Greggory’s email and requested the Clerk to supply large maps of the area for the Commissioners to use to plan the area at the next meeting.
    i) Litter pick – the Chairman suggested that this be reconsidered when the days get a bit longer in the Spring.
    j) Site visit to the energy from waste plant for Mr Vernon and Mr Pilling – the Clerk had been unable to progress on this matter since the last meeting.
    k) Tree planting in the Parish – the Chairman had nothing further to report.

    3. SOUTHERN CIVIC AMENITY SITE – Mr Pilling reported that the next meeting would take place the following evening.
    4. MUNICIPAL ASSOCIATION – Mr Gunn reported that Tim Baker MHK had attended the last meeting and that DoI Minister, Ray Harmer, would attend the January meeting.
    5. SOUTHERN SWIMMING POOL AUTHORITY – the Chairman had nothing to report
    6. MARASHEN CRESCENT – the Chairman reported that the Committee had met the previous night but there was nothing significant to report.
    7. SOUTHERN HEALTHCARE COMMITTEE – Mr Pilling reported that a very short meeting had taken place. The Committee will look to see if they can provide help to mentally the handicapped. The AGM will take place in January. The Committee had agreed to spend £4,000 on people identified by the new charity Quing.
    8. MANX NATIONAL HERITAGE – nothing to report
    9. ROAD MAINTENANCE AND GRASS CUTTING – the Clerk reported on recent works undertaken and the Commissioners considered the proposed Order and Plans for Ballafesson Road

    A] REVENUE (inc. VAT where appropriate):
    The Clerk reported on the income received since the last meeting.

    B] ACCOUNTS FOR PAYMENT (inc. Vat where appropriate)
    The accounts for payment were agreed for payment.

    a) Notification of Rateable Value at 1.12.18 of £140,113. This was noted.
    b) Third supplemental list. This was noted.
    c) Notification from DoI of 5.73% increase in waste charge. This was noted.
    d) Notification from Southern Recycling Centre of 5.7% increase in contributions. This was noted.
    e) Letter from IoM Bank regarding terms and conditions. This was noted.
    f) Simplification of the Commissioners’ bank accounts was again discussed. Mr Vernon proposed and Mr Pilling seconded that the Commissioners housing accounts be closed and that we stop the automatic transfer from current account to diamond account. The Clerk would ensure that necessary paper work would be prepared for these changes to be made.

    11. FINANCIAL SITUATION – the following position was noted.
    Balance on last statements November/December 2018
    General ‘rates’ account 1,000.00 Liquidity Manager (rates) 136,313.29 Rent account 29,522.30
    Housing account 2,600.86

    Mr Vernon was unwell and left the meeting.

    a) Christmas cards from Tynwald, Mayor of Douglas and Governor. These were noted.
    b) Tynwald Annual Report. This was noted.
    c) Letter from Tynwald President regarding Carol Service. This was noted.
    d) The following email from Port Erin Commissioners regarding library services was noted.
    For reference, Port Erin Commissioners will be offering free library membership to all Island residents from 1st April 2019.
    Also, the Board would also like to suggest a meeting with the other LA in the South to discuss the future provision of library services following the Tynwald Select Committee report from earlier this year. This matter has been discussed with Rushen Parish Commissioners already and it was agreed to extend this across all of the South.
    With the two libraries operating in the South, the Board feels that these serve the South very well and would welcome a discussion on future proofing both libraries and discuss the potential for a joint management committee to provide a formal input from the other local authorities.
    Please could you raise this with your respective Boards, with a view to maybe 1 or 2 members per LA meeting in early February.
    The Commissioners were interested in the discussions proposed and it was agreed that Mr Pilling be appointed Rushen’s representative.
    e) The Commissioners noted the following letter from DoI regard road works.
    Re: Resurfacing Works – Ballagawne Road, Colby from Croit E Caley Road to Ballakillowey roundabout
    The Department proposes to resurface a section of the Ballagawne Road from its junction with Croit E Caley Road to Ballakillowey Roundabout to improve the running surface and to extend the lifespan of the road.
    The works will commence on Monday 4th February 2019 and should be completed by Friday 22nd February. They will involve excavating down to a depth of 100mm (4”) and resurfacing in two layers of tarmac. This will require the Ballagawne Road to be closed to through traffic for the duration of the works. Vehicular access will be maintained to Carrick Bay View and Ballakeyll housing estates so the scheme will be split into two phases. In advance of the main works, some broken kerbs and utility surface boxes will be replaced in January but this will not require a road closure.
    The Croit R Caley Road will become a busy diversion route during the works. Also to enable the buses to use the diversion route, we have decided to make the Kentraugh Back Road one way heading north for the duration of the works.
    The bus timetable will be altered and more information will be available from Bus Vannin nearer the time.
    f) The Commissioners noted the following email.
    Could you please explain what you mean by the site on the Green at Croit-e-Caley being ‘not big enough’ or ‘secure enough’ for one further bin. We have grown from two bins to three bins in recent years and there is ample room for one more.
    Alternatively, why not re-site all of them somewhere close to where you are proposing to knock the garages down at the back of Orestal?
    I should be pleased to hear your comments.
    It was agreed that the Clerk would write to government regarding a deposit scheme for plastic bottles, and that he should respond to the correspondent.

    A] Planning Applications – the following application was supported.
    a) 18/01274/B Heather Rise, Surby Road. Mr Ndengeya & Ms Jaiswal. Alterations, creation of a first floor and installation of dormer windows.

    B] Planning Approvals – these were noted.
    a) 18/01030/B Maple Ridge 4 Viking Hill Ballakillowey. Haven Homes.
    Decision – Head of Development Management. Approved. Issued 19th November 2018.
    b) 18/01055/B Greenmount 15 Ballagale Avenue. Mr Edward Mulgrew. Decision – Head of Development Management. Approved. Issued 21st November 2018.
    c) 18/01074/B Garages To Rear Of Ballagill Orestal. Department Of Infrastructure. Decision – Principle Planner. Approved. Issued 28th November 2018.
    c) 18/01006/B 25 Ballagale Avenue Surby. Mr & Mrs S Bunyan. Decision – Principle Planner. Approved. Issued 7th December 2018.

    C] Planning Refusals – None

    D] Completion Certificates – these were noted.
    a) 17/07421/ DOM plot 132, Ballakilley. Issued 14th November 2018.
    b) 17/07506/ DOM plot 123, Ballakilley. Issued 14th November 2018.
    c) 15/07150/ DEX Asgard Lodge, 12B Odins Way. Issued 19th November 2018.
    d) 17/07550/ DOM plot 113, Ballakilley. Issued 26th November 2018.
    d) 17/07556/ DOM plot 111, Ballakilley. Issued 28th November 2018.
    e) 17/07560/ DOM plot 107, Ballakilley. Issued 11th December 2018.

    E] Planning appeals – None

    F] Other Planning Matters – this was noted.
    a) Planning Application 18/00484/B withdrawn – land next to Longmead, Ballakillowey Road.

    a) The Commissioners noted that in the future 170 less newsletters would be needed as there were too many printed.

    15. DATE OF NEXT MEETING Wednesday 16th January 2018