• Minutes of the 20 June 2018 Meeting

    July 30th, 2018 by Stan Pilling in General News ·Meeting Minutes

    Minutes of the Monthly Board Meeting
    Held at 7pm Wednesday 20th June 2018 at Ballafesson Hall

    Present: Mr D Radcliffe (Chairman), Mr S Pilling, Mr J Young and Mr P Gunn.
    Apologies: Mr P Vernon
    In attendance: The Clerk

    1. MINUTES: The Minutes of the Meeting held Wednesday 16th May 2018 were agreed having been proposed by Mr Young and seconded by Mr Gunn.

    a) Street Lighting – LED maintenance costs – the Clerk is still awaiting a proposal from the MUA in relation to replacement of the Parish’s mercury lights.
    b) Dog Byelaws – The Clerk reported that he had received a reply from DoI confirming the bylaws were in order but requesting that the Clerk contact government’s mapping team to get maps included for all the areas identified in the schedules. The Clerk will endeavour to complete this task as soon as practicable but we have now missed July Tynwald so it will be October before the bylaws will come into effect.
    c) Risk Assessment, Health and Safety. The invoice for £1099 + VAT for the consultant is on the agenda for payment this month.
    d) Port Erin Commissioners – proposed boundary extension – the Clerk reported that the Department of Infrastructure had told him that it was hoping to bring a motion to July Tynwald so that an inquiry could take place in September. The Department intended to send a formal notification to the Commissioners prior to the June meeting, but no such communication had been received.
    e) New email addresses – the Commissioners who hadn’t yet activated their new email addresses were asked to do so as soon as possible however Mr Gunn and Mr Radcliffe had had unsuccessful attempts at communication with our IT contractor.
    f) 2018 Year of Our Island, litter and Beach Buddies – the Clerk reported that he had agreed with Bill Dale of Beach Buddies that a suitable date for the litter pick would be Saturday 4th August. The Commissioners agreed that litter pickers should assemble at Ballafesson at 2pm and picking litter should be undertaken along the main roads in and around Ballafesson. It was agreed that the Clerk would acquire some high viz vests and gloves in advance of the event. Mr Gunn said that he has a few high viz vests. The Clerk will liaise with Mr Dale about the event and prepare a press release for the Commissioners to consider.
    g) Ballafesson flooding and email regarding flooding at Ballagale Avenue – the Clerk is awaiting the necessary information from Mr Vernon.
    h) Outstanding rates – the Clerk reported that he will pursue this with Treasury Rates Section once the 30th June date for payment with rebate had passed.
    i) GDPR – the Clerk had received the relevant documentation from Alexander Elliott and once the account was paid they would take up the data protection officer role and provide GDPR advice as required. The privacy notice agreed at the last meeting is now on the Commissioners website.
    j) Public Rights of Way: Policy & Strategy 2018 – 2028 – The Clerk reported that he had finally got some information from DoI regarding the footpaths which would need to be maintained and would now try to get contractors to assist in trimming these paths. The Clerk explained that Bill Dale’s Beach Buddies ‘young offenders’ team would tackle some footpaths between and the Clerk would ask Steve Booth to trim others. Mr Booth had already been asked to trim the path from Colby Glen to Ballakilpheric. The Clerk would also look to find other contractors to supplement the effort already identified.
    k) Maintenance of Radcliffe Close – the Clerk reported that the tidying work had not yet been completed but would be finished before the end of the month. The Chairman will ask Chris Preston to remove three trees adjacent to one of the houses and replace them with a more suitable tree.
    l) Play area on the green space within the Ballakilley estate – the Clerk reported that he had contacted Dandara to see what if any support they might give to the provision of play equipment.
    m) Newsletter – the Chairman agreed to edit the newsletter, with articles to be submitted to him by 11th July with a view to having a final draft available for next meeting. The Clerk will send to Mr Gunn any information he receives about the boundary extension.

    3. SOUTHERN CIVIC AMENITY SITE – Mr Pilling reported that the meeting had been delayed due to the Board’s Chairman being unavailable.
    4. MUNICIPAL ASSOCIATION – Mr Gunn reported that the AGM had been a successful and enjoyable evening. The next meeting would take place at the end of June and Minister Harmer would be in attendance.
    5. SOUTHERN SWIMMING POOL AUTHORITY – The Chair reported that Prof Barr and Mr Bridson had attended the last meeting. They had explained that deficiency payments would remain the same for this year but may change in future. The new Castle Rushen High School was expected to be finished in about five years’ time but there was no provision currently for a new pool. Minister Cregeen is keen to ensure that a new pool is built as part of the CRHS development if possible.
    6. MARASHEN CRESCENT – the Chairman reported that Marashen had agreed to merge with Castletown and Malew Elderly Persons Housing Board. Port St Mary would be advertising for a new Clerk shortly. A letter from Port Erin Commissioners offering to take over the operation of Marashen’s facilities had been politely declined.
    7. SOUTHERN HEALTHCARE COMMITTEE – Mr Pilling reported that there had been a short meeting and the Committee was planning to put together a small brochure explaining the role of the Committee.
    8. MANX NATIONAL HERITAGE – the Clerk had nothing specific to report about Cregneash and MNH, but there had been an issue raised by a constituent about the state of the road leading from Cregneash down to the Darrag. This had been reported to DoI but nothing meaningful had been done. The Commissioners noted that there had been more development at Ballaman and asked the Clerk to check with planners that the development had all necessary permissions.
    9. ROAD MAINTENANCE AND GRASS CUTTING – the Clerk reported that he had requested that the Ballakillowey Road and the Ballakilpheric Road be trimmed in time for the Parish Walk.
    a) The Clerk had received the following complaint. On the road to Ballakilpheric from Colby/Belle Abbey farm, a property called Ballavayre Court has approximately one metre of ivy growing onto the highway on a blind right angle bend. Traffic is forced into the oncoming traffic. It was agreed that the Clerk would ask for the matter to be rectified either by Jones Services or a letter to the property owner.
    b) The Southern100 notice from Highways was noted.
    c) The Parish Walk notice from Highways was noted. The Clerk had agreed that the Church Field could be used for parking for the Parish Walk support teams.
    d) Sloc Closure Signed Notice for the Supertour was noted.
    e) Order for Ballafesson Road, Rushen Reserve Revocation was noted.
    f) The Commissioners noted that Kentraugh side of Croit e Caley badly needs trimming. The Clerk will ensure this is trimmed as soon as possible.

    Kristian Edwards of ISB skateboarding gave a presentation regarding the incorporation of skate boarding facilities in a multiuse recreational space, possibly on the Church Field at Ballakilley. Mr Edwards estimated that such a facility could be built for around £100,000 to £150,000. Mr Edwards’ written presentation is included as an annex to these minutes. The Commissioners agreed that there was a lot of merit in the proposal, and subject to an appropriate proposal being drawn up, committed to spend around £50,000 to develop such a facility. It was suggested that Chris Gregory from the new charity Isle of Play should be invited to next meeting and it was agreed that the Clerk should make contact with him to discuss some ideas.

    A] REVENUE (inc. VAT where appropriate):
    The Clerk reported the income which had been received since the last meeting:

    B] ACCOUNTS FOR PAYMENT (inc. Vat where appropriate)
    The accounts for payment were agreed.

    a) 2nd Supplemental List 2018 was noted.
    b) Chrystals – Property Valuation – the property valuation was noted.
    c) GDPR letter from SMP updating the Commissioners was noted.

    Balance on last statements May/June 2018
    General ‘rates’ account 1,000.00 Liquidity Manager (rates) 89,176.74 Rent account 30,993.00
    Housing account 2,599.46

    a) Invitation to garden party was accepted by Mr Gunn.
    b) A resident had requested that the bench on the Howe be repaired. This was just above the Chapel. The Chairman will investigate and attempt a repair if possible.
    c) An email thanking the Commissioners for leaving the wildflowers on Shore Road was noted.
    d) The Invitation to the chairman and members of the Commissioners to the unveiling of the 5th Manx Bard was noted and Commissioners agreed to attend if possible.
    e) Year of Our Island – an Update on Events from the Minister was noted.
    f) Smart Communities presentation on the Thursday the 2nd of August – invitation from Douglas Borough Council. This was noted and it was agreed that the Clerk would endeavour to attend.
    g) Southern Community Partnership – Steering Group Formation – This was noted and it was agreed the Mr Gunn would attend.
    h) Armed Forces Day on Sunday 24 June 2018 – the invitation was noted.
    i) Notes from the recent housing meeting held in Port Erin were noted.
    j) An email from a resident of Surby complaining about high hedges was noted – the Chairman agreed to make a site visit with the Clerk to see what can be done.

    A] Planning Applications
    The following application was not supported due to the Commissioners deeming it to be over intensive development for the site
    a) 18/00484/B Land adjacent to Longmead, Ballakillowey Road. Ms Skelly and Miss Renard. Erection of new dwelling.
    The following application was supported.
    b) 18/00419/B 10 Fleshwick Close, Ballakilley. Mr and Mrs Gresswell-Wilkins. Amended plans.

    B] Planning Approvals – this approval was noted.
    a) 18/00320/B The Lhag Rocky Road Bradda East. Mr George & Mrs Elizabeth Noble.
    Decision – Head of Development Management. Approved. Issued 18th May 2018.

    C] Planning Refusals – None

    D] Completion Certificates – the following certificates were noted.
    a) 17/07505/DOM Plot 117, Ballakilley. Issued 14th June 2018.
    b) 17/07501/DOM Plot 119, Ballakilley. Issued 4th June 2018.
    c) 17/07500/DOM Plot 121, Ballakilley. Issued 4th June 2018.
    d) 17/07502/DOM Plot 122, Ballakilley. Issued 4th June 2018.
    e) 17/07157/DOM Plot 158, Ballakilley. Issued 4th June 2018.
    f) 17/07407/DOM Plot 131, Ballakilley. Issued 31st May 2018.
    g) 16/07535/DOM Plot 1 Bradda Grove View. Issued 22nd May 2018.
    h) 18/07186/OTH Carabas, Mill Road, Surby. Issued 4th May 2018.
    i) 17/07418/DOM Plot 127, Ballakilley. Issued 15th May 2018.

    E] Planning appeals – None

    F] Other Planning Matters
    a) An email from the IoM Victorian Society regarding the Woodlands application was noted.

    a) Smiley Sid – the Clerk reported that he now had a quote from Traffic Technology Ltd who supply most of the SIDs in the Isle of Man. The Commissioners agreed that the Clerk should order the standard battery powered unit for £2,585 which comes with a battery, a charger and a secure lockable mounting bracket. The Commissioners also agreed to order a spare battery for £110 and a data collection feature for an additional £810 on top of the base prices above. The Clerk would also order a spare mounting plate if this wasn’t too expensive. The costs would be shared equally between Rushen and Arbory Parish Commissioners.

    15. DATE OF NEXT MEETING Wednesday 18th July 2018