• Minutes of 17 January 2018 Meeting

    March 4th, 2018 by Stan Pilling in General News ·Meeting Minutes

    Minutes of the Monthly Board Meeting.
    Held 7pm Wednesday 17th January 2018 at Ballafesson Hall.

    Present: Mr P Gunn (Chairman), Mr J Young, Mr D Radcliffe, Mr S Pilling, Mr P Vernon
    In attendance: The Clerk

    1. MINUTES: The Minutes of the Meeting held Wednesday 20th December 2017, were agreed by the Board, having been proposed by Mr Vernon and seconded by Mr Radcliffe.

    Due to the Clerk’s ongoing illness it was agreed to hold this item over until the estimates meeting to be held later in the month.

    3. SOUTHERN CIVIC AMENITY SITE – Mr Pilling reported that the Board had agreed voluntarily to become FoI compliant. The Board had also approved the 2018/19 budget.
    4. MUNICIPAL ASSOCIATION – the Chairman reported that there will be a meeting later in the month.
    5. SOUTHERN SWIMMING POOL AUTHORITY – Mr Radcliffe reported that there will be a meeting later in the month.
    6. MARASHEN CRESCENT – Mr Radcliffe reported that there will be no meeting this month. He also reported that he had received an email from Port Erin Commissioners offering to take over the administration of the Marashen Board.
    7. SOUTHERN HEALTHCARE COMMITTEE – nothing to report
    8. MANX NATIONAL HERITAGE – nothing to report
    9. ROAD MAINTENANCE AND GRASS CUTTING – the Clerk reported that some road sweeping had taken place and that the pavement between Ballakillowey roundabout to Ballakeyll was now being cleared.

    A] REVENUE (inc. VAT where appropriate):
    The Clerk reported on the monthly income received.
    B] ACCOUNTS FOR PAYMENT (inc. Vat where appropriate)
    The monthly accounts for payment were approved.

    a) Estimates – the Clerk reported that he would endeavour to prepare a paper a week in advance of the estimates meeting.
    b) Manx Gas – the Clerk explained that there had been issues with regard to Manx Gas excessively billing our tenant but these had now been resolved. The Clerk also explained that mains gas was to be fitted to the outside of the Commissioners’ four properties within the next few weeks.
    c) The Clerk explained that the Board of the Southern CA Site approved the budget for 2018/19 as presented leaving the level of parish contributions at current year levels.
    d) The Clerk explained that the Housing Deficiency payment for 2018/19 will be £3,626.
    e) The Clerk explained that the MUA Street Light maintenance cost for 2018/19 will be £4,553+VAT.
    f) Outstanding rates – the Clerk had not had the opportunity to pursue this matter.
    g) A letter had been received from Crowe Clark Whitehill Audit LLC offering their services.

    Balance on last statements December 2017/January 2018
    General ‘rates’ account 1,000.00 Liquidity Manager (rates) 125,749.27 Rent account 24,697.74
    Housing account 2,599.03

    a) Consultation on amendments to access and eligibility criteria for public sector housing.
    See below Minister’s introduction.
    There are approximately 5,500 general needs public sector houses on the Isle of Man – each providing an affordable and safe home to some of the more vulnerable members of our Island society.
    However, it is also recognised that public sector housing receives a substantial subsidy from the public purse. It is therefore important that this resource is properly targeted at those in greatest need of public assistance.
    Since 2002, the existing eligibility criteria for general needs housing in the public sector on the Isle of Man have provided an objective framework for accessing and allocating public sector housing, ensuring that those in greatest need are given priority to housing.
    In line with the recent updating of Older Persons (Sheltered) criteria in 2016 for access and eligibility, as identified by the Tynwald approved Housing Review programme, and latterly by the Programme for Government within the theme of an ‘Inclusive and Caring Island’, the timing is right for a review such that we can continue to have:
    ‘affordable and accessible housing which meets our social and economic needs.’
    I welcome your views on the proposed changes to the existing criteria.
    Hon R Harmer MHK
    The Commissioners agreed to provide feedback to the Clerk prior to the consultation closing on 18th February.
    b) Consultation on proposed changes to the Building Regulations housing.
    See below Minister’s introduction.
    I am pleased to introduce this consultation paper on proposed changes to the Building Regulations as applied in the Isle of Man.
    The consultation focuses on those matters concerning energy efficiency but also proposes updates to reflect changes to building practices.
    This is just one of a number of proposed actions aimed at meeting our commitment to reducing emissions in line with the goals in Programme for Government and the Government’s Climate Challenge Mitigation Strategy that seeks to reduce greenhouse gas emissions by improving the energy efficiency of buildings with the added benefit of reducing energy bills.
    I would therefore urge everyone who has an opinion about suggested policies and standards of Building Control on the Island to consider and respond to this consultation document.
    Hon. G Boot MHK
    The Commissioners agreed to provide feedback to the Clerk prior to the consultation closing on 16th February.
    c) Email from Local Government Unit regarding increases to standard scale of fines. The Commissioners discussed this matter but were unaware of any fines in the Parish that would be altered by this change.
    d) Invitation to Malew Civic Service – 4th March. This was noted by the Commissioners.
    e) Invitation to Arbory Civic Service – 11th February at 10.30 at Ballabeg Methodist Chapel. The Commissioners agreed to attend if possible.
    f) A letter explaining the latest RTLC Applications, Decisions and Notices was noted.
    g) A constituent’s complaint about water run-off from Bradda View Grove together with Harford Homes reply were noted by the Commissioners.
    h) A letter from Douglas Borough Council cancelling drinks reception was noted.
    i) A letter from Chief Minister concerning the Holocaust Service on 28th January at 2.45pm was noted.

    A] Planning Applications – the following application was supported by the Commissioners.
    a) 18/00033/B Seascapes, Mount Gawne Road. Mr Verardi. Erection of gates to existing acess.

    B] Planning Approvals – None

    C] Planning Refusals – None

    D] Completion Certificates
    a) 15/07475/DOM Plot 3, Motorlands, Shore Road. Issued 20th December 2017.
    E] Planning appeals – None

    F] Other Planning Matters – None

    a) Ballafesson public sector housing and parking – Mr Young agreed to hold this matter over to the next meeting.
    b) Damaged wall at Ballakilley – the Commissioners agreed that the Clerk should pursue the insurance company to ensure that the wall would be fixed following an accident where a car had collided with the wall.

    15. DATE OF NEXT MEETING Wednesday 21st February 2018