• Minutes of the 19 July Meeting

    August 21st, 2017 by Stan Pilling in General News ·Meeting Minutes


                                             RUSHEN PARISH COMMISSIONERS

    Minutes of the Monthly Board Meeting.

    Held 7pm Wednesday 19th July 2017 at Ballafesson Hall.


    Present: Mr P Gunn (Chairman), Mr P Vernon, Mr D Radcliffe, Mr S Pilling

    Apologies: Mr J Young.

    In attendance: The Clerk Mr Gawne also Mrs Gill Kelly (former Clerk)


    1. MINUTES: The Minutes of the Meeting held on Wednesday 21st June 2017 were approved and signed by the Chairman, having been proposed by Mr Vernon and seconded by Mr Radcliffe.

    Mrs Kelly former Clerk was in attendance. She thanked the Board for the wonderful gifts that she had been given by the Board on her retirement. She thanked the Board for their cooperation, hard work and support over her many years of service.

    2. a) Allotments Committee – Clerk to report to August meeting.
    3. b) DoI/Local Authority Issues – A letter had been prepared by the Clerk, signed by the Chairman and sent to the Minister, as reflecting the views recorded in the previous month’s minutes.
    4. c) Officer Waste Working Group – The Clerk reported on the issues which the Group is trying to address. In particular, the Department is concerned that its contract with the operators of the energy from waste plant require it to supply primarily burnable waste. The current waste being sent to the incinerator varies in content with some authorities sending waste with too much non-combustible content. There is a proposal being considered to charge authorities extra for this poorer ‘quality’ waste as it costs more to dispose of it.

    It is also proposed that an annual audit be carried out to review the composition of the waste delivered by each collection authority. It is being suggested that collection authorities should be considering introducing bin weighing systems as this would quickly identify households which are placing the generally heavier non-combustible waste in their bins.

    Introducing more bring bank sites and placing large labels on bins which identify what should and shouldn’t be placed in bins, and indeed the extra cost associated with trying to burn non-combustible items, would help encourage rate payers to recycle their non-combustible items.

    The Department has also identified an issue that commercial waste from schools, charities and old people’s homes should be charged as such, regardless of whether the Local Authority charges at a commercial or domestic level. Again, bin weighing technology would greatly assist in identifying the true weight of commercial waste collected.

    At this stage nothing has been decided or agreed, so it may be that none of what has been discussed will happen, but the Commissioners at least are aware that this may happen at some point in the future.

    1. d) All Island Clerk’s Forum – The Clerk reported that issues surrounding the use of social media, the soon to be introduced Freedom of Information legislation, and mutual assistance between local authorities had been discussed.
    2. e) Declaration of Interests – the Clerk’s interests have been entered in the Interests’ Book and this was reviewed by the Board.
    3. f) Possible dog walking/exercise area – the Clerk had discussed this with Mr Radcliffe as agreed at the last meeting and had also raised the matter with the Southern Planning Officer. Following resolution of outstanding matters regarding the development of sports pitches it was felt that an application could soon be made and works undertaken.
    4. g) Dandara – access to their compound – The Clerk had written to Dandara requesting an update on this matter.
    5. h) Street Lighting – LED maintenance costs – Clerk to report to the August meeting.
    6. i) Dog Byelaws – the Clerk reported that he had discussed this with Shaun Murphy from MNH and MNH has no objection in principle for such byelaws to be introduced by the Commissioners covering MNH land in the Parish
    7. j) CCTV – the Clerk had contacted PC Rob Midghall via email but he had not as yet responded. The Clerk will endeavour to discuss the matter with PC Midghall before the August meeting.
    8. k) Dog bins – the Clerk reported that one bin had been installed opposite the top of Garth Avenue. Mr Pilling reported that the bin at the Howe had a broken lid.
    9. l) Risk Assessment, Health and Safety. The Clerk would have a list of potential new consultants and prices in advance of the August meeting.
    10. m) Wall partially collapsed on Ballafesson Road – the former Clerk reported that she had spoken to the Clerk to Port Erin Commissioners and that action was being taken.

    The Clerk reported that he had received a report from the Clerk to Port St Mary Commissioners about damage caused to a vehicle by stones falling from the semi-derelict wall opposite the Southern Civic Amenity Site. It was agreed that the Clerk should contact the Cooil family who own the wall and request that remedial action be taken.

    1. n) Port Erin Commissioners – proposed boundary extension – Nothing further to report.
    2. o) Parking Area at rear of Reayrt y Cronk – the Clerk reported that the sign would be installed shortly in the boundary of the garden of No.3.
    3. p) Draft Bring Bank Licence from DoI – it was agreed that the proposed licence was acceptable to the Commissioners, but Mr Pilling expressed his concern over the prospect of the Commissioners agreeing to licences for any bring bank sites they do not own or control.
    4. q) Online banking – the Clerk will report to the August meeting.
    5. r) New monthly budget presentation – the Clerk will report to the August meeting.
    6. s) Political housing matters meeting – Mr Radcliffe reported that a meeting had been held a few days before the Commissioners’ meeting at which Mrs Edge MHK reported on the latest developments from the Department’s Housing Division.

    It was generally agreed that there was no great desire from central government to put pressure on Southern housing authorities to make any particular changes, but it was hoped that a Southern Housing Committee of some kind could be established with quarterly meeting held to discuss areas of mutual interest.

    It was generally felt that the Southern shared housing waiting list was working very successfully and various figures demonstrating its success were shared by the Department. The Department expressed its disappointment that Port St Mary had chosen to stay outside of the shared list.

    1. t) DHA Consultation on proposals to contract-out certain police functions – the Commissioners decided that this was not a consultation they wished to pass comment on.
    2. u) Reinstating the weekly planning notices – a letter had been sent by the Chairman to Mr Baker MHK, Chairman of the planning committee, reflecting the Commissioners decision in June.
    3. v) Planning request regarding paperless planning – the Clerk had requested that both paper and electronic copies be sent in future.
    4. w) IT support for Clerk – the Clerk will report to next meeting.
    5. x) Sage accountancy software – the Clerk will report to next meeting.
    6. y) The Clerk to provide update wording to Mr Pilling for use on the Commissioners’ website – the Clerk had completed this action.
    7. SOUTHERN CIVIC AMENITY SITE – Mr Pilling had nothing to report regarding the SCAS but did report on the political Waste Working Group which had been held on 17th July. Mr Pilling supported the report from the Clerk regarding the Officer Waste Working Group’s progress, much of which feeds in to the political group.
    8. MUNICIPAL ASSOCIATION – the Chairman reported on the most recent meeting at which Minister Geoffrey Boot requested Commissioners’ views regarding greater involvement in the planning process.

    The Commissioners broadly supported the principle that there should be local representation in the planning system, though they were uncertain about the practicalities of having representation on the planning committee from each local authority. The Commissioners also identified that having one or two representatives from each area on the planning committee would be difficult to justify, as the committee in law makes its decisions based on law and policy set by Tynwald, not local opinion.

    The Commissioners were interested in finding out more about how the Minister envisaged them having a greater involvement in planning decisions and felt they would be better placed to comment once some more detail is made available.

    The Commissioners were very clear that there should be much greater local authority involvement in the development of local and area plans. The Commissioners strongly felt that the exercise which produced the Southern Area plan, largely ignored the views of local communities and their representatives, and resulted in disappointing outcomes for the parish and the south.

    It was agreed that the Clerk would prepare a letter to Minister Boot reflecting the Commissioners’ views for the Chairman to agree and send.

    There was also discussion at the Municipal Association meeting regarding the Richmond Hill Committee, and concern was expressed that the Committee is being run down.

    1. SOUTHERN SWIMMING POOL AUTHORITY – Mr Radcliffe reported that a meeting was to be held the following evening so there was nothing further to report at this stage.
    2. MARASHEN CRESCENT – Mr Radcliffe reported on the recent meeting. Annual accounts had been discussed and surplus income should allow reductions for residents next year.
    3. SOUTHERN HEALTHCARE COMMITTEE – nothing to report
    4. MANX NATIONAL HERITAGE – after declaring that he is now a Trustee of MNH, the Clerk reported that he had met with Anthony Murphy, MNH Property Manager, on Meayll Hill, and they had discussed possible management solutions to the dog fouling and litter problems on the hill.

    As a result of the meeting, the Clerk and Mr Murphy recommended that a meeting should be called in the autumn by MNH and the Commissioners with as many of the land owners as possible, so that a jointly agreed position on managing the hill could be identified. The Commissioners supported this recommendation.

    MNH will be introducing some sensitively placed signage on the Meayll Hill at some point in the next year or two and it may be appropriate at that time for the Commissioners to provide some signage encouraging the public not to undermine the value of the site with litter and dog fouling.

    Rushen Heritage Trust is also interested in developing signage on the hill and it was felt that some form of collaboration between all three bodies would be beneficial.

    1. ROAD MAINTENANCE AND GRASS CUTTING – the Clerk reported on progress with this year’s maintenance. The Commissioners agreed that, due to very good growing conditions this year, it would be beneficial to spray the weeds on the main routes three times this year. It was agreed that the Clerk would instruct Mr Booth to undertake this work.

    With regard to the green at Cregneash, it was agreed that the Clerk would write to the owner, to see how she wished the area to be managed.


    A] REVENUE (inc. VAT where appropriate):                                                                         Revenue income was noted

     B] ACCOUNTS FOR PAYMENT (inc. Vat where appropriate)                     The accounts were approved for payment


    1. a) Bank Mandate – all information had been supplied to the Bank and it was hoped that the mandate would be approved in time for this month’s cheques to be sent.
    2. b) Commission for Central Marts for the silage – the Clerk would request the amount to be paid prior to the next meeting
    3. c) Invoice 2043 from Jones services – the former Clerk had identified that this was a legitimate expense which had now been paid.
    4. d) Insurance renewal – the Clerk explained the latest proposal from Rossborough insurance and the Commissioners agreed to support the proposal.

    Balance of accounts as at 14th July 2017

    General ‘rates’ account                                            1,000.00

    Liquidity Manager (rates)                                        69,853.69

    Rent account                                                             22,244.43

    Housing account                                                      2,598.76

    2. a) The 2nd Supplemental List 2017 was noted
    3. b) The new Manx Telecom phone book entry was noted.
    4. c) Manx Solar Electrical Ltd’s advertorial letter was noted.
    5. d) Manx Cancer Help Barn Dance Signed Notice from DoI was noted.
    6. e) Imogen Wild, STEP Student, Waste Management Unit has written requesting information about old tips in the parish. It was agreed that the Clerk should put her in touch with Mr Radcliffe and the Captain of the Parish.
    7. f) An email containing a consultation on high level policy on means testing had been received. It was agreed that the Clerk would circulate this to the Board, collate any comments, and prepare a response for consideration at the next meeting.
    8. g) Manx Bard invitation was noted.
    9. h) A consultation on ending state pension contracting out had also been received and would be circulated to Board members for their consideration.

    A] Planning Applications:

    1. a) 17/00661/B The Waterfront, Shore Road, Gansey. Hartford Homes Ltd. Garden Landscape works. The Commissioners agreed to support this application.
    2. b) 17/00620/B Field 411363 and part of Field 411361 Glendown Farm, Truggan Road. Derek and Jane Cain, Glendown Farm. Retrospective – use of two tourist accommodation huts instead of approved glamping pods. Amended plans. The Commissioners agreed to support this application.

    B] Planning Approvals

    1. a) 17/00401/B Radio Station NATS Cregneash Rushen. National Air Traffic Services. Installation of staircase and other associated works. Decision – Head of Development Management. Issued 13th July 2017. This was noted.


    C] Planning Refusals –None


    D] Completion Certificates

    1. a) 16/07212/DOM Plot 120, Carnane Lane, Ballakilley. Dandara. Issued 16th June 2017.
    2. b) 16/07423/DEX 3, The Chase, Ballakillowey. Mr and Mrs Derek Reeday. Issued 28th June 2017.
    3. c) 06/07279/DEX Ballagownie, Howe Road. Mr and Mrs I Munro. Issued 6th July

    These were noted.

    E] Planning appeals – None

    F] Other Planning Matters – None


    2. a) Following on from the news that the Bushy’s Beer Tent had lost the bid to continue at the Bottle Neck Car Park at next year’s TT, it was agreed that the Clerk should write to Martin Brunnschweiler offering him the use of one or other of the Commissioner’s fields for next year’s TT.
    3. b) A discussion was held over the merits of knocking down the hut in the Ballafesson playing fields. The Commissioners felt that the hut no longer held a useful purpose and prices should be sought for its demolition.
    4. c) Reports had been received about owners regularly exercising their dogs in the playing field at around 8pm, allowing them to foul and not tidying up afterwards. It was agreed that the Commissioners would monitor this and report back to the next meeting. It was also agreed that the Clerk should request Steve Booth to tidy up the area in front of the sign.
    5. d) It was agreed that the Clerk should write to the appropriate Government authority to ensure that the new name and address appear on correspondence relating to the electoral role.
    6. e) A message was received from Derek Cain regarding the need for re-gilding the Thousla memorial. It was agreed that the Clerk would investigate what work needed doing and the most cost effective way of undertaking the work.
    7. DATE OF NEXT MEETING   Wed 16th August 2017